Administrative Support 09

Cencora | Pharma solutions; Hamilton; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading healthcare organization is seeking a part-time Administrative Support role in a busy clinic setting. This position demands expertise in medical terminology, excellent clerical skills, and an ability to work collaboratively with various healthcare professionals. The ideal candidate will have relevant education and experience in administrative roles within healthcare, particularly in a women's health and pediatrics context.

Qualifications

• Minimum 3 years experience providing administrative support in a hospital setting.
• Must be able to type transcriptions accurately from dictation.
• Excellent verbal and written communication skills required.

Responsibilities

• Provides administrative support including medical transcription and patient registration.
• Works closely with physicians, nurses, and patients.
• Assists in daily clinic operations.

Skills

Medical terminology

Clerical skills

Customer service

Organization

Communication

Education

2 year post-secondary diploma in Office Administration - Health Services

Medical terminology certificate

Tools

Dovetale

Accuro

Dragon (voice recognition software)

MS Excel

MS Word

Job description

Position Details

Posting #: 31647
Department: 2 Fontbonne
Employee Type: Regular, Part Time
If Temporary, Number of Weeks:
Union: CUPE
Openings Remaining: 1

Schedule

Work Days: Monday to Friday
Time of Day: Days
Shift: 7.5 hour
Shift Start: 8:30 Hours are subject to change based on operational requirements.
This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates

Opening Date: 26/06/2025
Closing Date: 03/07/2025 Applications must be received online by 12:00 midnight on the Closing Date

Position Description

POSITION SUMMARY
The 2 Fontbonne Clinic is a high volume, fast-paced clinic providing care for patients across the spectrum from pediatrics to obstetrics and gynecology. Working closely with physicians, nurses, clerical staff, learners, patients and families, this position provides administrative support within the clinic including medical transcription, surgical booking, patient registration, filing and other clerical duties as assigned to support daily clinic operations.

QUALIFICATIONS:

• 2 year post-secondary diploma in Office Administration - Health Services from an accredited school is required
• Medical terminology certificate required
• Minimum 3 years experience providing administrative support in a busy hospital setting, preferably related to women’s health and newborn and pediatric care,.
• Experience and demonstrated proficiency with hospital software programs and information systems including Dovetale and Accuro
• Experience and demonstrated proficiency with medical transcription including voice recognition software such as Dragon.
• Must be able to type transcriptions accurately from dictation.
• Experience with surgical booking procedures.
• Advanced skill level typing speed is required.
• Intermediate skill level for general spelling, medical spelling, medical terminology, MS Excel, and MS Word is required.
• Clerical testing may be required as part of the selection process.
• Demonstrated knowledge of medical terminology related to Women’s Health, newborns and pediatrics.
• Demonstrated ability to adapt and function as a flexible team player in a fast-paced, high volume clinic environment.
• Demonstrated strong organizational skills, with the ability to prioritize, multi-task and work with minimal supervision.
• Demonstrated excellent telephone, interpersonal and customer service skills required.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated good work performance and attendance record.
• A current resume must accompany the application.

WAGE RATE:
Hourly: $28.87....$30.14....$31.37 (plus 14% in lieu)

St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.