Administrative Support

We are seeking a detail-oriented Administrative Support Specialist for a contract role. This position involves supporting the Chief Development Officer and assisting with membership administration, data audits, and event coordination. The ideal candidate is highly organized, proficient in Excel, and experienced in managing administrative tasks efficiently. This role is primarily remote, with occasional in-office work in Vancouver.

Advantages

1. Compensation: $21.00 - $22.00 / hour.
2. Work-Life Balance: Flexible scheduling options (full-time or part-time).
3. Hybrid Setup: Primarily remote with occasional in-office responsibilities.
4. Professional Growth: Gain experience working with Salesforce, Excel, and various administrative tools.
5. Dynamic Role: Opportunities to contribute to diverse projects, including event coordination and data management.

Responsibilities

1. Chief Development Officer Support
   Set up group meetings and coordinate schedules.
   Conduct research and gather internal assets.
   Review organizational policies and analyze data for categorization.
   Format and prepare presentations for internal use.
2. Membership Administration
   Onboard new members, manage paperwork, and update Salesforce records.
   Audit and clean up historical member records.
   Communicate with members to ensure paperwork completion and maintain accurate documentation.
3. Data Audits and Cleanup
   Review and clean large data lists, identifying and correcting discrepancies.
   Update outdated categories and remove duplicates or inactive records.
   Work within Salesforce and Excel for data analysis and reporting.
4. Event Coordination
   Assist with events (approx. 1 every 2 months in Vancouver).
   Prepare event materials, create name cards, coordinate catering, and greet attendees.
   Ensure smooth meeting setup and logistics.
5. Ad Hoc Support
   Assist with miscellaneous audits, reviews, and data gathering as needed.

Qualifications

1. Microsoft 365: Proficient (Teams, Outlook).
2. Excel: Advanced (pivot tables, conditional formatting, data filtering, VLOOKUP/XLOOKUP).
3. Salesforce: Optional but preferred (basic tasks can be trained).
4. Adobe Acrobat: Moderate (edit PDFs, send documents for signature).
5. PowerPoint: Basic (text editing, slide creation, formatting).
6. SharePoint: Basic (document sharing and permissions).

Soft Skills

1. Strong organizational abilities and attention to detail.
2. Excellent written and verbal communication.
3. Team player with the ability to work collaboratively.
4. Problem-solving mindset and flexibility in ambiguous situations.

This Administrative Support Specialist role is ideal for candidates who excel in organization, data management, and collaborative teamwork. With a competitive hourly rate, hybrid work setup, and diverse responsibilities, this role offers an excellent opportunity to enhance your professional skills while contributing to impactful projects. Join our team and make a meaningful difference in administrative operations!