ADMINISTRATIVE SUPPORT

West Park Healthcare Centre; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a leading healthcare center as an Administrative Support professional. You will facilitate efficient operations by delivering essential administrative support, ensuring compliance with safety standards, and contributing to patient recovery journeys. Ideal candidates will possess strong organizational and communication skills, with proficiency in relevant software.

Qualifications

• High school diploma required; Administrative Support certificate/diploma preferred.
• Minimum 2 years of office experience.
• Proficient in Computrition and Microsoft Office software.

Responsibilities

• Provide comprehensive administrative support to the manager and team.
• Process incoming and outgoing communication and maintain departmental files.
• Monitor and manage office supplies and handle cash transactions.

Skills

Organizational skills

Communication skills

Mathematical abilities

Interpersonal skills

Typing speed

Education

High school diploma

Administrative Support certificate/diploma

Tools

Computrition nutrition software

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Job Status: Temporary, Full-Time, Approximately 8 months

Reports To: Manager, Environmental Services & MDRD

Hours of Work (shifts): Days

Internal Posting Dates: May 16 – 23, 2025

Salary Range: $32.61 – $34.06 per hour

Union: SEIU Clerical

Join us today!Explore our integrated campus to learnmore.

Effective April 1, 2024, University Health Network (UHN) and West Park Healthcare Centre have come together to form Canada’s most comprehensive and specialized rehabilitation and complex continuing care centre. Learn more about our integration, new hospital andbuilding Canada’s leading rehabilitation ecosystemhere.

Job Overview:

Facilitating efficient operations by delivering administrative support to managers and department/unit teams.

Responsibilities:

• Provide comprehensive administrative support to the manager and/or team.
• Process all incoming and outgoing communication, including mail, correspondence, minutes, forms, etc.
• Type confidential reports, including Performance Evaluations.
• Arrange and coordinate meetings; take and type minutes.
• Set up and maintain departmental files.
• Monitor and manage office supplies as needed.
• Process financial requisitions/orders and payroll information when required.
• Perform other administrative duties as assigned, ensuring they align with the job’s purpose.
• Handle cash transactions in the cafeteria and process daily cash deposits.
• Input patient menus into the Computrition System.
• Maintain awareness of conditions and measures that may affect the safety of patients, residents, students, employees, volunteers, physicians, and visitors.
• Ensure compliance with safety standards and applicable legislation.
• Identify and proactively address safety issues and problems when possible.
• Attend safety meetings, training sessions, and updates in accordance with the Centre’s standards.
• Work in a manner that reflects the center’s core values and supports patients’ recovery journeys.
• Maintain a strong performance history and attendance record.

Key Qualifications:

• High school diploma.
• Administrative Support certificate/diploma or a minimum of 2 years of office experience.
• Knowledge of therapeutic diets through qualified institution and/or work experience.
• Proficient in Computrition nutrition software.
• Proficiency in advanced Microsoft Word, Excel, and Outlook.
• Intermediate knowledge of MS PowerPoint.
• Minimum typing speed of 60 words per minute.
• Strong mathematical abilities.
• Excellent interpersonal, organizational, and communication skills (both written and verbal).
• Ability to work independently without supervision.
• Skill in prioritizing workload within a multi-task environment with multiple demands.
• Evidence of satisfactory attendance and punctuality.
• Competency in Word, Excel, and PowerPoint.
• Experience in a healthcare setting preferred
• Knowledge of Patient 1, Firstview, and ANSOS preferred.

Our accessible employment practices are in compliance with the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please indicate this in your cover letter. For further assistance please contact the Human Resources Department at [e-mail] or call [phone] extension 30620.

Join our team and help patients reclaim their lives at West Park Healthcare Centre!