Administrative Support

Office Administrative Assistant

We’re hiring an Office Administrative Assistant for a short-term contract in Ottawa, starting immediately. This is a great opportunity to support a small, fast-paced team in a growing organization expanding into the Ottawa area. The ideal candidate is proactive, organized, and ready to jump in right away.

Responsibilities:

• Provide front-desk support including answering and redirecting phone calls
• Greet scheduled visitors and assist with light coordination of meetings
• Manage calendar and light executive support for one team leader
• Handle incoming/outgoing mail and monitor shared email inbox
• Post occasional updates and respond to messages on LinkedIn
• Support general office organization and coordination tasks
• Work independently with daily check-ins and clear direction from leadership
• Contribute to a collaborative team culture through visible task-sharing

Qualifications:

• Previous experience in administrative, front desk, or office support roles
• Strong communication and organizational skills
• Comfortable working with minimal supervision and adapting to changing priorities
• Professional, friendly, and articulate in person and over the phone
• Tech-savvy and familiar with basic office tools; social media experience is a plus
• Thrives in a startup-style environment with evolving processes and responsibilities
• Experience in hospitality, retail, or real estate environments is an asset

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.