Administrative Support

David Aplin Recruiting; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A recruitment firm is seeking an Administrative Support professional for a 3-month contract within the Government of Alberta, starting ASAP. The ideal candidate has strong organizational skills and experience supporting leaders. Responsibilities include preparing meeting materials, taking minutes, and managing office operations. Applicants should possess advanced MS Word and Excel skills, be detail-focused, and maintain confidentiality. This role offers a chance to work in a dynamic environment with diverse teams.

Qualifications

• Strong administrative experience supporting leaders or committees required.
• Previous minute-taking experience (Board or senior-level minutes required).
• Intermediate to advanced MS Word and Excel skills.

Responsibilities

• Prepare and distribute meeting materials and agendas.
• Take accurate, action-focused meeting minutes for senior-level meetings.
• Coordinate schedules, meetings, and logistics for multiple team members.

Skills

Administrative experience

Minute-taking

MS Word skills

MS Excel skills

Organizational skills

Job description

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We are hiring an Administrative Support professional for a 3-month contract within the Government of Alberta, starting ASAP. This role is ideal for someone who is highly organized, proactive, and confident managing responsibilities with minimal supervision.

What You’ll Do

• Prepare and distribute meeting materials and agendas
• Take accurate, action-focused meeting minutes for senior-level meetings
• Coordinate schedules, meetings, and logistics for multiple team members
• Handle office operations: ordering supplies, coordinating deliveries, tracking approvals
• Maintain records and documents, including SharePoint version control
• Process invoices, track expenses, and support basic finance coordination
• Assist with onboarding and general administrative tasks
• Track action items and ensure follow-up is completed

What We’re Looking For

• Strong administrative experience supporting leaders or committees is required. Previous experience in the Government of Alberta is an asset.
• Previous minute-taking experience (Board or senior-level minutes required)
• Intermediate to advanced MS Word and Excel skills
• Tech-savvy and comfortable working with digital files and systemsAble to work independently, ask clarifying questions, and follow directions accurately
• Highly organized, detail-focused, and reliable
• Able to maintain confidentiality and handle sensitive information

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

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