Administrative Support

Employer Ktunaxa Kinbasket Child & Family Services

Salary: $40,805 – $48,305

Terms: Temporary Full-Time

Requirements:

1. Certificate in Office Administration (one year).
2. Exceptional abilities in interacting with others; tact, diplomacy, efficiency, courteousness, service, professionalism, warmth, and genuineness.
3. Record management and filing skills; both electronic and manual.
4. Keyboarding skills with proficiency in MS Word, Access, Excel (minimum of 40 wpm).
5. Excellent organization skills and initiative.
6. 1-year office experience is an asset.
7. Social Programming experience is an asset but not required.
8. Ability to perform effectively under pressure, manage stressful situations with ease, and adjust quickly to changing priorities.
9. Self-disciplined and willing to search out opportunities to support.
10. Interpersonal skills / abilities in dealing with others.
11. Communication Skills - ability to direct inquiries appropriately and provide information clearly.
12. Organization and prioritization skills.
13. General office administration skills.
14. Experience with First Nation’s organizations.
15. Knowledge and respect of the Ktunaxa Nation’s culture, language, and traditions.
16. Valid driver’s license and a reliable vehicle.
17. Proof of COVID-19 Vaccination.

Duties:

1. Answer the telephone and direct calls to appropriate personnel.
2. Provide general office support including typing, filing, data entry, maintaining office equipment, and recording incoming and outgoing mail.
3. Provide system support and troubleshooting on MIS, ICM, and BP as required.
4. Provide support for MIS, ICM, and BP, as well as opening and closing files, monitoring the physical file management, office codes, caseloads, and navigating the after hours system (children’s helpline).
5. Prepare full disclosure files for lawyers.
6. Oversee the monitoring of agency vehicles for maintenance, usage, and scheduling.
7. Order and monitor office supplies.
8. Transcribe meeting minutes when required.
9. Other duties as assigned by the Office Manager.

To Apply: Please use the contact information as directed in the listing.