Administrative Student

PCL Construction; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

PCL Construction is seeking an Administrative Student for a 4-month position in Ottawa, starting September 2025. The role involves various administrative tasks, including data entry, document preparation, and supporting office operations. Ideal candidates will possess strong communication skills and proficiency in MS Office, with a flexible and enthusiastic approach to work.

Qualifications

• Intermediate skills in MS Office (Outlook, Excel, Word, PowerPoint).
• Flexible, enthusiastic, and energetic attitude.
• Ability to manage multiple tasks effectively.

Responsibilities

• Answering phone calls, filing, data entry, and formatting documents.
• Providing coverage for the office receptionist as needed.
• Preparing Word documents, spreadsheets, and presentations.

Skills

Proficiency in MS Office Suite

Excellent written and verbal communication skills

Strong organizational skills

Ability to work independently and as part of a team

Adaptability to fast-paced environments

Job description

Join Our Team as an Administrative Student

The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We’re a community of builders committed to building better communities. That’s why we’re always looking ahead, not just to the next project or industry trend, but also to your future career development.

We’re offering an opportunity for a 4-month Administrative Student position in our Ottawa district, within the Canadian Buildings Division, starting from September 2025 to December 2025.

Responsibilities

• Answering phone calls, filing, data entry, and formatting various documents and correspondence.
• Providing coverage for the office receptionist as needed.
• Conducting internet research.
• Preparing Word documents, spreadsheets, and presentations.
• Assisting with board meeting preparations, including coordinating information, preparing tabs, distributing materials, and setting up rooms and refreshments.
• Supporting other administrative staff with overflow work.
• Managing incoming and outgoing mail, including relief duties in the mailroom.
• Maintaining office supply inventory and placing orders as needed.
• Supporting data entry and additional duties as required.
• Distributing electronic invoices.

Qualifications

• Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) with intermediate skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Flexible, enthusiastic, and energetic attitude.
• Ability to work professionally with a diverse workforce and at all organizational levels.
• Ability to work independently and as part of a team.
• Willingness to learn and take on new challenges.
• Adaptability to fast-paced, changing environments.

Note: Candidates progressing to the next stage will receive an email for a brief online video interview.

At PCL, we celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating an inclusive environment and making employment decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

If you require accommodations during the application process, please contact us at [e-mail] with the position and location of interest.

Let’s build success and a better future together. We look forward to your application!

Primary Location: Ottawa, Ontario

Job Title: Administrative Student

Requisition Number: 8938