ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 7)

April 16, 2025

ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 7)

Faculty of Engineering and Applied Science

(One Year Contractual Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval.

DUTIES

The Administrative Staff Specialist II will be responsible for providing financial and administrative assistance in the Finance office of the Faculty of Engineering and Applied Science. Duties include:

1. Performing a variety of administrative support activities;
2. Coordinating the receipt, review, and processing of purchasing, accounting, and human resource documents;
3. Liaising with respective administrative departments on policy issues;
4. Preparing accounting reports;
5. Reconciling and monitoring research grants, contracts, and operating financial statements;
6. Maintaining comprehensive records of finances and accounts;
7. Identifying efficiencies and developing related policies;
8. Maintaining an internal procedures manual;
9. Preparing financial and analytical reports;
10. Preparing travel authorization forms, processing travel claims, and travel statements for faculty, staff, and students;
11. Performing other related duties as required.

Qualifications

Experience (3-5 years) in administrative work; completion of most university coursework towards an undergraduate degree in business administration, public administration, or organizational management is required; or an equivalent combination of experience and training will be considered. Extensive knowledge of financial administrative software and Microsoft Excel is required. Knowledge of University policies and procedures, Banner Finance, and FAST will be considered assets.

SALARY $61,099 - $71,679 per annum (Non-Bargaining)

CLOSING DATE May 1, 2025, by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada.
Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

If you have any questions about the collection, use, and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.