administrative specialist

Government of Canada - Central; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A government agency is seeking an experienced administrator to coordinate information flow within the team. Responsibilities include organizing daily operations, record-keeping, and preparing documents. Candidates should have at least 5 years of experience in administration and knowledge of technology. The role is on-site with no remote options and requires excellent communication skills. Various health and dental benefits are provided.

Benefits

Health benefits

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Vision care benefits

Qualifications

• 5 years or more of experience required.
• Computer and technology knowledge necessary.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Record and prepare minutes of meetings, seminars and conferences.
• Oversee the preparation of reports.
• Type and proofread correspondence, forms and other documents.
• Prepare expense and income reports.
• Perform administrative tasks.
• Maintain accurate records.
• Invoice clients.

Skills

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Office

Education

College/CEGEP in Business administration and management

Job description

Overview

Languages: English

Education

• College/CEGEP
• Business administration and management, general

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Oversee the preparation of reports
• Type and proofread correspondence, forms and other documents
• Prepare expense and income reports
• Perform administrative tasks
• Maintain accurate records
• Invoice clients

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office

Additional information

• Willing to travel

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Time management
• Adaptability

Benefits

• Health benefits
• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits