administrative specialist

Government of Canada - Central; Caledon; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading government for Central Canada seeks an organized Administrative Assistant. In this role, you'll manage coordination tasks, handle communications, and support management reporting functions in a fast-paced environment. Ideal candidates will bring strong multitasking abilities and excellent communication skills to contribute effectively to team success.

Benefits

Public transportation available

Qualifications

• 1 to 2 years of experience required.
• Must possess a secondary school graduation certificate.
• Strong multitasking and communication skills essential.

Responsibilities

• Coordinate seminars, prepare meeting minutes, and manage schedules.
• Answer inquiries, respond to employee questions, and maintain filing systems.
• Manage office supplies and oversee the preparation of reports.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Time management

Reliability

Ability to multitask

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Database software

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Transportation company

Responsibilities Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database

Supervision

• 1 to 2 people

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software

Area of specialization

• Correspondence
• Reports and records
• Statistics

Additional information Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner