Administrative Services Assistant, Legislative Services (1306-25-18)

Peterborough County; Peterborough; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local government authority in Ontario is seeking an Administrative Services Assistant. This role involves providing administrative support to the Clerk and Deputy Clerk, drafting meeting minutes, and facilitating public inquiries. The ideal candidate will have at least 2 years of experience in a similar role, possess a Business Administration diploma, and have strong communication and multi-tasking skills. Benefits include paid time off and health coverage.

Benefits

Paid time off

OMERS pension enrollment

Health, dental, disability coverage and life insurance

Qualifications

• Minimum 2 years of related job experience, preferably in a municipal environment.
• Strong ability to manage multiple tasks efficiently under tight timelines.
• Excellent communication skills for diverse audiences.

Responsibilities

• Provide administrative support to the Clerk and Deputy Clerk.
• Draft minutes, reports, and follow up correspondence from Council meetings.
• Assist with reception duties including answering inquiries and greeting guests.

Skills

Time management

Attention to detail

Interpersonal communication

Multi-tasking

Education

Diploma or degree in Business Administration or related field

Job description

Overview

We\'re on the lookout for top-tier talent to join our upper-tier municipality! If you\'re ready to take your career to new heights, learn from some of the best local government experts, or are just interested in being part of positive work culture, where opportunities for growth and career advancement exist - we want to hear from you! Seize the opportunity to contribute to a future that will leave a lasting impact for generations. Take action today by applying and join us in shaping tomorrow together!

Posting Details

• Application Deadline: October 10, 2025 at 12:00 pm
• Position Status: Full-time, permanent
• Estimated Start Date: November 2025
• Openings: 1 vacancy
• Hourly Rate: $28.73/hr. - $33.79/hr. (rate effective October 1, 2025)
• Hours per Week: 35 hours per week
• Position Location: Peterborough, Ontario
• Position Group: CUPE1306 Inside
• Competition #: 1306-25-18

What you\'ll do

The Administrative Services Assistant, Legislative Services, provides administrative support to the Clerk and Deputy Clerk including, but not limited to; Council and Committee preparations (agendas/minutes/set-up and follow up correspondence), secretary of select committees, records management including: training, auditing and all aspects of data management; preparation or correction of accessible documents, coordinate meetings and special corporate events and provides back up reception duties including answering telephone inquiries, greeting guests, and providing information to the public.

• Legislative Administration: Draft minutes, reports, and follow up correspondence from Council meetings, and assist with the coordination of Council and Committee meetings. Sit as secretary on many Committees of Council. Assist with records management policies and procedures.
• Reception: Assist with front line reception to members of the public, including answering telephone inquiries, distributing the mail, and processing front counter transactions/sales.
• Meetings and Special Events: Assist with planning and attending special events, such as the County Recognition Awards, and make necessary arrangements for meetings including boardroom booking, room setup, and more.

In accordance with County Policy, a Police Record Check that is acceptable to the County will be required as a condition of employment.

Selection Process

The selection process is expected to take place in mid-to-late October. Get ready to showcase your skills! Keep a close eye on your email to ensure you don\'t miss out on this exciting opportunity.

This job is for you if…

• Our non-negotiables: You have a diploma or degree in Business Administration or a related field.
• Experience: You have 2 years of related job experience, preferably in a municipal environment.
• Ability to Multi-Task: You perform well under tight timelines, managing multiple tasks efficiently while maintaining a high level of accuracy.
• Attention to Detail: You prioritize quality and double-check your work to ensure everything is accurate to the best of your ability.
• Communication: You can communicate with anyone and everyone, with excellent interpersonal skills for all types of audiences.
• Benefits: You want to work for an organization that offers paid time off, OMERS pension enrollment, access to an employee assistance program, and a benefits package that includes health, dental, disability coverage and life insurance.
• Culture: You thrive in a collaborative team environment with a focus on growth and professional development opportunities. Wellness in the workplace is important to you, and you enjoy attending events, lunch-and-learns and more!
• Community: You take pride in serving a community that offers a diverse landscape, tourist attractions, a booming downtown scene, a lively arts community, and a strong local business sector.

Peterborough County embraces diversity and is an equal-opportunity employer. Accommodations are available for applicants with disabilities during the recruitment process. Join us in building a diverse and inclusive workplace!

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used for the purpose of job selection.

If you require this information in an accessible format or would like a copy of the full job description, please contact the People Services Department at [e-mail]. Candidates invited to participate in the selection process will be provided a full copy of the job description.