Administrative Services

Trane Technologies; Dartmouth; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

A leading climate solutions company is hiring a Sales Support and Office Administrative Specialist in Dartmouth, NS. This role supports service sales and requires organization, communication skills, and proficiency in MS Office and Salesforce. Flexible hybrid work with onsite presence 3 days a week. Ideal candidates have a high school diploma and up to 3 years of experience in related roles.

Benefits

Competitive compensation and benefits

Flexible work schedule

Qualifications

• Up to 3 years of related experience or equivalent.
• Experience in a Windows environment with advanced MS Office skills.
• Flexibility for overtime/weekends as needed.

Responsibilities

• Support routine administrative functions for the service sales process.
• Manage booking processes including commission splits, fulfillment, and contracting.
• Assist with proposal generation and project documentation.

Skills

Advanced MS Office skills

Strong communication

Problem-solving skills

Highly organized

Ability to prioritize

Education

High School diploma or GED

Tools

Salesforce

Windows environment

Job description

At Trane Technologies and through our businesses including Trane and Thermo King, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

What’s in it for you :

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient environments, it’s our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If yes, consider joining us in challenging what’s possible for a sustainable world.

Job Summary :

Trane in Dartmouth, NS is hiring a Sales Support and Office Administrative Specialist. Under supervision, this role supports routine administrative functions for the service sales process, working with Account Managers, Administrative Assistants, and staff to meet customer needs.

This is a 12-month contract opportunity.

Where is the work :

This position offers a Hybrid work schedule with onsite work 3 days a week.

What you will do :

• Follow established processes, utilizing enterprise systems.
• Manage booking processes including commission splits, fulfillment, and contracting.
• Coordinate project transitions from Sales to Operations within enterprise systems.
• Assist with proposal generation and project documentation.
• Update Salesforce with relevant customer and sales information.
• Create and submit bid packages to customers.
• Issue Certificates of Insurance (COI) for service customers.
• Collaborate on legal contract review and maintenance.
• Perform additional administrative tasks as needed.
• Work flexibility for overtime/weekends as required.

Sales Support :

• Assist with estimating, quotes, proposals, and order entry.
• Support effective use of Salesforce and compliance.
• Help with bid documentation and tender submissions.
• Record correspondence, meeting minutes, and issues.
• Generate reports and update databases.
• Coordinate project transition from sales to service.
• Assist with logistics for customer meetings and events, including setup, catering, attendance tracking, and follow-ups.
• Manage memberships for Atlantic offices.
• Support marketing activities, including swag orders, event registration, and social media posts.

Office Administrative Specialist :

• Organize repairs, payments, and vendor contacts.
• Manage P-Card and purchase orders.
• Handle shipping, receiving, and mail distribution.
• Monitor business inbox and coordinate emails.
• Participate in office events and holiday parties.
• Order office equipment and update security systems.
• Maintain phone trees and coordinate mobile/internet services.
• Download and issue safety certificates.
• Set up new vendors in Windchill.

What you will bring :

• High School diploma or GED, with up to 3 years of related experience or equivalent.
• At least 2 years of experience in a Windows environment with advanced MS Office skills.
• Strong communication, proactive, and able to work independently or in a team.
• Highly organized with a sense of urgency.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Problem-solving, decision-making, and good judgment skills.
• Familiarity with HVAC systems is a plus, not required.
• Flexibility for overtime/weekends as needed.

Equal Employment Opportunity :

We offer competitive compensation and benefits. We are an equal opportunity employer, considering all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, veteran status, or other protected categories.