Administrative Secretary

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 42,000 - 54,000; Part time

Job summary

Winnipeg Regional Health Authority is seeking an Administrative Secretary to provide secretarial and administrative support in a hospital setting, under supervision. The role requires efficiency, confidentiality, and strong organizational skills.

Two years of secretarial experience in healthcare is preferred; education includes Grade 12 and relevant secretarial programs, with medical terminology knowledge being a plus.

Qualifications

• Two years of secretarial experience, preferably in a hospital or healthcare setting.
• Grade 12 or equivalent with either a medical secretarial program or a secretarial program plus medical terminology coursework.
• Non-clinical positions require Grade 12 or equivalent with a secretarial/administrative secretarial program.

Responsibilities

• Provide secretarial and administrative support to an individual or department within the hospital.
• Perform routine clerical tasks and maintain confidentiality.
• Assist with correspondence, scheduling, and document processing.

Skills

Typing 55 wpm

MS Office suite

English proficiency

French language (optional)

Independent work

Interpersonal communication

Education

Grade 12 or equivalent

Medical secretarial program

Secretarial/administrative program + medical terminology

Secretarial/administrative program

Tools

PowerPoint

Databases

Spreadsheets

Email applications

Job description

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under general supervision and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Administrative Secretary is responsible for providing secretarial and administrative support to an individual (s) and/or a department in a clinical or administrative area within the hospital.

Experience

• Two (2) years secretarial experience preferably in a hospital or other healthcare setting.

Education (Degree/Diploma/Certificate)

• Clinical Positions;
  Grade 12 or recognized equivalent.
  Successful completion of a recognized medical secretarial program, or;
  Successful completion of a recognized secretarial or administrative secretarial program, plus successful completion of a recognized medical terminology course.
• Non-Clinical Positions;
  Grade 12 or recognized equivalent.
  Successful completion of a recognized secretarial or administrative secretarial program.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Keyboarding speed: 55 wpm.
• Knowledge of computer systems and proficiency in the use of current and related software including spreadsheets, databases, word processing, PowerPoint, internet and email applications.
• Knowledge of University administrative procedures would be an asset in clinical areas.
• Ability to read, write, speak and understand French may be a required in certain positions.
• Ability to take shorthand may be required in certain positions.
• Ability to read, write, speak and understand English.
• Ability to retain information which is of a confidential nature.
• Ability to work independently with minimal supervision.
• Good interpersonal and communication skills.
• Ability to meet deadlines.
• Ability to work with accuracy.
• Mathematical aptitude.
• Mature, professional manner.
• Ability to organize and prioritize workload.
• Ability to work with initiative.

Physical Requirements

Not Applicable

St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.

This term position may end earlier as outlined in your employee handbook.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Interviewed candidates may be called upon to participate in a skills assessment.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.