Administrative Professionals - Various Units and Locations Available in Nova Scotia

Nova Scotia Health Authority; Nova Scotia; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player in healthcare is seeking dedicated administrative professionals to enhance the efficiency of their operations. In this role, you will support various departments, manage correspondence, and maintain records while ensuring exceptional patient care. This opportunity offers a collaborative work environment where your organizational skills and attention to detail will shine. With competitive compensation and a range of benefits, including relocation expenses and continuous education, this position is perfect for those looking to make a meaningful impact in healthcare. Join a team that values diversity and is committed to providing exceptional service to the community.

Benefits

Competitive compensation

Up to $5000 in relocation expenses

Extensive health and dental benefits

Enrollment in the Provincial Pension Plan

Employee discounts with corporate partners

Variety of available shifts

Continuous education and support

Opportunity for advancement

Qualifications

• Grade 12 plus one year of clerical experience or equivalent education.
• Proficiency in Microsoft programs is essential for this role.

Responsibilities

• Provide administrative support to various departments.
• Act as the primary point of contact for communication.

Skills

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

Organizational Skills

Communication Skills

Education

Grade 12

One-year office administration program

University degree

Tools

Office Software

Job description

Req ID: 199414
Location: Various Sites and Community-based Locations Throughout Nova Scotia
Department: Various Services and Programs Throughout Nova Scotia Health
Type of Employment: Permanent, Assignments, and Casual Relief Opportunities Available
Union: Based on Bargaining Unit and Constituent Union

About the Opportunity

We invite candidates to apply below and answer a few questions about yourself. When you apply to this selection process, you are not applying for a specific job, but to a talent pool for current and future positions. Once you submit your application, your information will be reviewed by a member of the Recruitment team. Should a position arise that matches your qualifications and background, you'll be contacted to confirm your interest and apply directly to the current opening. Your application may be kept on file for up to 6 months.

We are currently seeking dedicated and experienced administrative professionals to join our team. As an administrative professional at Nova Scotia Health, you will play a vital role in supporting the efficient operation of our healthcare facilities and contributing to the delivery of exceptional patient care.

Key Responsibilities:

• Provide administrative support to various departments within Nova Scotia Health, including but not limited to scheduling appointments, managing correspondence, and maintaining accurate records.
• Act as the primary point of contact for communication via telephone and in person to patients, public, unit staff and other Nova Scotia Health departments.
• Assist with the coordination of meetings, events, and special projects as assigned.
• Serve as a point of contact for inquiries from patients, staff, and external stakeholders, demonstrating professionalism and excellent communication skills.
• Utilize computer software and office equipment to complete tasks efficiently and accurately.
• Collaborate with colleagues to ensure a cohesive and supportive work environment.

About You

You excel in a collaborative work environment, readily offering support to colleagues and taking a proactive approach. Proficient in Microsoft programs like Word, PowerPoint, Outlook, Excel, or similar office software, your adeptness with these tools is essential to your role. You thrive in autonomous work settings, adeptly managing tasks in fast-paced, challenging environments. You possess a keen eye for detail and excel in building and sustaining positive working relationships, fostering effective collaboration. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively round out your experience.

Qualifications and Experience

• Grade 12 plus one year of related clerical experience or graduate of a recognized one-year office administration/secretarial/business program or equivalent education (ex: University degree).
• Applications from current Office Administration/Medical Office Administration programs graduating within 6 months will be accepted.
• Additional administrative experience may be required depending on the position.
• Medical terminology course considered an asset and may be required depending on position.
• Experience in an administrative role, preferably within a healthcare or similar setting considered a strong asset.

What We Offer

• Competitive compensation.
• Up to $5000 in relocation expenses.
• Extensive health and dental benefits.
• Enrollment in the Provincial Pension Plan.
• Employee discounts with dozens of corporate partners, including on travel, retail, food and more!
• Variety of available shifts.
• Continuous education and support.
• Opportunity for advancement within the organization.

Compensation and Hours of Work

• Hourly wages starting at $23.3519 up to $25.3917 hourly for positions that do not require experience.
• Hourly rates increase for positions requiring previous experience and are based on the candidate's background and experience.
• Positions include permanent, temporary, and casual positions.
• Shifts can include day, evening, night, and weekends.

Once You've Applied

Thank you for your interest in this position. Should a position arise that matches your qualifications and background, you'll be sent a link directing you to apply for the position you have been matched with.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

If you have any questions or would like more information on our opportunities, programs, and communities, please contact us at [e-mail].