Administrative Professional, US Corporate Tax Services

BDO Canada; Toronto; Hybrid; CAD 39,000 - 64,000; Full time

Job summary

BDO Canada is seeking an Administrative Professional to join the US Corporate Tax Services team in Toronto. This hybrid role supports Partners and team members across the practice, delivering high-quality administrative services for complex engagements.

Ideal candidates have 2–4 years in admin roles, strong MS Office skills, and familiarity with CRM and Workday. The position requires English fluency, flexibility for extra hours, and a client-service mindset.

Qualifications

• 2–4 years of experience in an administrative role or equivalent educational background
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) with added value for familiarity with CRM and Workday
• Strong ability to prioritize workload and manage multiple tasks effectively
• Comfortable working in a deadline-driven environment and handling confidential information
• Curious, adaptable, compassionate, and able to take initiative and support others
• Excellent problem-solving and communication skills, both written and oral
• Values teamwork, client service and quality in detailed work
• Fluency in English; French is an asset and ability to work extra hours as required

Responsibilities

• Support client onboarding processes, including initiating conflict of interest checks
• Maintain accurate client records in CRM systems
• Assist with preparing and coordinating engagement letters, ensuring timely follow-up
• Support billing processes including invoice preparation and processing
• Assist with WIP monitoring and reporting
• Maintain accurate billing documentation in accordance with firm standards
• Assemble U.S. corporate tax returns and extensions per internal procedures
• Prepare client-ready deliverables and format correspondence, proposals, and reports to professional standards
• Provide day-to-day administrative support to Partners and the US Corporate Tax team locally and nationally
• Coordinate meetings, deadlines, and workflow tracking
• Contribute to process improvements and team efficiency

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

CRM familiarity

Workday

Education

Diploma or certificate in relevant field

Job description

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

BDO Canada is seeking an Administrative Professional to join our US Corporate Tax Services team. This hybrid role is based out of our Toronto office and offers the opportunity to be part of a collaborative, fast-paced team supporting complex and high-impact client engagements. In this role, you will work closely with Partners and team members across the practice, contributing to the successful delivery of tax engagements. This is a net new position and we are looking for a proactive and detail-oriented individual who takes initiative, enjoys problem-solving, and values working as part of a supportive team environment.

Key Responsibilities

• Support client onboarding processes, including initiating conflict of interest checks
• Maintain accurate client records in CRM systems
• Assist with preparing and coordinating engagement letters, ensuring timely follow-up
• Support billing processes including invoice preparation and processing
• Assist with WIP monitoring and reporting
• Maintain accurate billing documentation in accordance with firm standards
• Assemble U.S. corporate tax returns and extensions in accordance with internal procedures
• Prepare client-ready deliverables and format correspondence, proposals, and reports to professional standards
• Provide day-to-day administrative support to Partners and the US Corporate Tax team locally and nationally
• Coordinate meetings, deadlines, and workflow tracking
• Contribute to process improvements and team efficiency

How do we define success for your role?

• You demonstrate BDO's core values: Integrity, Respect, and Collaboration
• You contribute to high-quality work and provide reliable support to your team
• You communicate professionally and build positive working relationships
• You identify, recommend, and are focused on effective service delivery to your clients
• You share in an inclusive and engaging work environment that develops, retains, and attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development

Your Experience And Education

• 2-4 years of experience in an administrative role, or equivalent educational background, with a preference for candidates holding relevant diplomas or certificates
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), with added value for familiarity with Microsoft CRM, and Workday
• Strong ability to prioritize workload and manage multiple tasks effectively
• Comfortable working in a deadline-driven work setting and dealing with confidential information
• Naturally curious, adaptable, and compassionate, with a willingness to take initiative and support others
• You have strong problem solving and communication skills both written and oral.
• You value teamwork, client service and quality in detailed work
• Fluency in English is required; French is considered an asset
• Ability to work extra hours as required

The expected salary range for this position is $39,000 - $64,000 annually

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

At BDO, our people experience is guided by three core pillars—Do work with genuine care, Do what matters with purpose, and Do's next - shaping how we support our people, serve our clients, and grow together.

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We support your achievement of personal goals outside of the office and making an impact on your community.
• We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose
• We encourage innovation and forward thinking, empowering you to embrace what's next and help shape the future of our firm

Giving back adds up:

Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter:

We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide comprehensive benefits from day one, and a flexible personal time off policy. We’re committed to supporting your overall wellbeing and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts:

We are committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers. We are dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone. We recognize and celebrate the unique experiences, identities, and perspectives that each of us bring – and that these experiences strengthen how we work together. Our commitment extends to ensuring that our application process is both inclusive and accessible. If you require accommodation to complete the application process, please contact us.

Flexibility:

All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.

Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It's about creating work experiences that meet everyone's needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct:

Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment-related outcomes are made by BDO personnel.

More information on BDO Canada’s Privacy Policy can be found here:

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