Administrative Penalty Screening Officer

Why Guelph

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offerWe offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days, increasing with years of service
• Paid personal days;
• Hybrid and flexible work arrangements;
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
• Extended health and dental benefits, including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.

Position Overview

We are currently hiring for the position of Administrative Penalty Screening Officer. Reporting to the Manager of Prosecutions and Court Facility Operations, the Screening Officer will perform professional, quasi-judicial work conducting screenings and preparing decisions on disputed administrative penalties. This role will exercise discretion when reviewing penalties, considering evidence, applicable By-laws, regulations and Acts (i.e. Highway Traffic Act). Must be familiar with municipal law and adjudicative processes, responsible for determining whether to affirm, reduce or cancel the penalty decisions.

Key duties and responsibilities

• Independently conducts reviews of screenings under the City's Administrative Penalty System By-law (APS) and the Highway Traffic Act.
• Issues oral and written decisions in accordance with the APS By-law, including decisions on whether to affirm, reduce or cancel administrative penalties and/or extend the time to pay administrative penalties in accordance with associated by-laws and policies.
• Reviews all evidentiary materials filed with each application including the review of certified copies of camera images.
• Applies legislation, regulations, policies and procedures associated with each individual file under review.
• Educates and provides information to the public concerning City by-laws, policies, regulations and the APS process and procedures.
• Makes rulings and issues oral and written decisions relating to the APS By-law and camera-based offences pursuant to the Highway Traffic Act that are independent and free of external influence.
• Schedule hearings for the Hearing Officer.
• Other duties as assigned.

Qualifications and requirements

• Completion of a post-secondary degree or diploma in Paralegal Studies, Court and Tribunal Agent Program or Law Clerk or closely related discipline. Candidates with an equivalent combination of education and experience may be considered.
• Minimum 3 years’ experience in interpreting and applying legislation, by-laws, policies, regulations and/or Administrative Penalty System process and procedures.
• Member of the Institute of Law Clerks of Ontario or Paralegal Association of Ontario or Law Society of Ontario or equivalent.
• Knowledge and experience in administrative law, adjudicative processes, including conducting hearings in a tribunal setting.
• Previous experience interpreting and applying legislation either in a legal, paralegal, prosecution, or adjudicative capacity.
• Knowledge about legal concepts and their application, including strengths in issue identification, critical thinking, analytical and interpersonal skills, and application of expert knowledge in Administrative Penalty System.
• In-depth working knowledge of relevant City by-laws, legislation, and regulations
• Excellent verbal and written communication skills with the ability to communicate in a professional manner with all levels of city staff and court services stakeholders.
• Excellent customer services skills with the ability to resolve customer enquiries in an effective manner.
• Ability to independently or in a team environment.
• Ability to work in an accurate and efficient manner; detail oriented with a high level of accuracy.
• Excellent organizational skills with a high efficiency in task prioritization.
• Advanced skills in Microsoft Office (Word, Excel, Outlook, PowerPoint and Adobe Pro).
• High proficiency in additional court and corporate software programs including CAMS, ICON, Kronos, AIMS and Evidence.com.

Hours of work35 hours per week, Monday through Friday between the hours of 8:30 AM and 4:00 PM

Pay/SalaryNon-union Grade: 3: $66,626.56- $83,283.20

How to applyQualified applicants are invited to apply using our online application system by May 13, 2025. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered.

Please visit the job posting listed on our City of Guelph careers page and click on the “Apply for this job” button. Instructions will follow.

The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.