Administrative Officer - PRC (Enterprise Services)

Burnaby; Burnaby; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading municipality is seeking an Administrative Officer to support its Golf Services, Food Services, and the Filming Office. This position involves overseeing various administrative functions and ensuring high-quality service delivery across departments. Ideal candidates will have a strong public administration background and relevant experience in administrative roles.

Qualifications

• Grade 12 education with post-secondary administration training.
• Considerable experience in administrative support roles.
• Thorough knowledge of relevant regulations and procedures.

Responsibilities

• Provide administrative and clerical support to multiple business units.
• Coordinate event logistics and departmental budget preparation.
• Supervise clerical staff and maintain operational records.

Skills

Business English

Office Practices

Event Coordination

Record Management

Education

Post-secondary program in public administration

Job description

The Administrative Officer provides administrative, supervisory and clerical support to the three business units that make up the Enterprise Division – Golf Services, Food Services, and the Filming Office within the Parks, Recreation and Culture Department. Acting as an operational hub for these revenue-generating functions within the department, the incumbent streamlines financial and office processes, coordinates event logistics, and ensures each unit receives consistent, high-quality administrative service. An incumbent supports department-wide operations; supervises and participates in the work of one or more clerical staff; assists with the preparation of the department budget; processes department invoices; participates in planning and coordinating department events; reviews, develops and implements new office procedures. Considerable independence of judgment and action is exercised in most aspects of the work, with the more complex problems and matters of policy and those of a contentious nature referred to a supervisor. Performs related work as required.

Qualifications include completion of Grade 12 supplemented by a post-secondary program in public administration, plus considerable related experience or an equivalent combination of education, training and experience. The successful candidate will have thorough knowledge of business English, spelling and punctuation and of standard office practices and procedures; and considerable knowledge of the functions and objectives of the Parks, Recreation and Culture Department; regulations, policies, rules and procedures applicable to the work performed. Furthermore, the Administrative Officer will have the ability to arrange and coordinate meetings and events; coordinate the preparation of agenda items with various divisions; prepare and maintain a variety of records and files, including processing a variety of accounts receivable and accounts payable transactions; assist in the preparation of the departmental operational budget; assign, check and supervise the work of one or more clerical staff, and to participate in hiring same and as required, to train staff.

Please apply online by June 9, 2025.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within onehour of submitting your application online at www.burnaby.ca/careers. We thank all applicants for their interest; however, only those considered for an interview will be contacted.

We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.