Administrative Officer - Legal Department

Fed Supply; Montreal; On-site; CAD 45,000 - 55,000; Full time

Job summary

Fed Supply is seeking an organized administrative support professional to assist the legal department. This role will involve managing files, communicating with internal and external parties, and ensuring organized document management, integral to supporting the Vice-President's operations. A successful candidate will have at least one year of relevant experience and be bilingual in French and English.

Qualifications

• One year experience in a similar position.
• Bilingualism in French and English required.
• Ability to manage files effectively and meet deadlines.

Responsibilities

• Manage the department's administrative files efficiently.
• Write and format various documents.
• Support the Vice-President in managing her agenda and emails.

Skills

Attention to detail

Effective communication

Time management

Problem solving

Tools

Microsoft Office

OpenText software

Job description

Fed Supply specializes in temporary and permanent recruitment for customer service, purchasing, logistics and transport. Our consultants are all experts and speak your language. We are committed to supporting you throughout your job search and at every stage of your career.

Reporting to the Senior Vice-President of Operations

Are you organized, rigorous and comfortable in an environment where precision is key? Here's a great opportunity to join a dynamic team where your sense of structure and efficiency will make all the difference.

Your mission : to support, structure and advance legal files.

Working directly with the Senior Vice President, you will play a central role in the administrative management of the legal department. On a daily basis, you will be the point of contact for organizing information, ensuring follow-ups, producing quality documents and maintaining impeccable organization.

What you'll do :

Manage the department's administrative files methodically and efficiently.

Write, revise and format various documents (letters, presentations, etc.)

Carry out basic research to support file preparation

Ensure structured document management and follow-up of shared e-mails

Provide direct support to the Vice-President in managing her agenda, e-mails and meetings

Follow-up with internal and external parties, and coordinate the collection of signatures

Manage invoice approvals and processing

Support paralegals in renewing permits and licenses

And also :

Act as resource person for various clerical and coordination tasks

• One (1) year experience in a similar position.
• Ability to communicate effectively, professionally and courteously, both orally and in writing.
• Ability to follow up on files with minimal supervision.
• Strong attention to detail.
• Ability to manage time and files effectively to meet tight deadlines.
• Ability to work effectively in a fast-paced environment.
• Very good knowledge of Microsoft Office suite (Word, Excel, PowerPoint).
• Good knowledge of OpenText software.
• Bilingualism (French and English).

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