Administrative Officer 1

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 43,000 - 51,000; Full time

Job summary

Winnipeg Regional Health Authority (WRHA) is seeking an Administrative Officer for the Primary Care Fort Garry team. The role focuses on coordinating administrative workflows, supporting patient flow, and ensuring accurate reporting within a community health setting.

The position reports to the Team Manager for Primary Care and requires strong written and verbal communication, confidentiality, and the ability to work in a fast-paced, in-person environment.

Qualifications

• Experience with email and computerized calendars required.
• Keyboarding speed of 50 wpm required.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint required.
• Ability to compile statistical and financial management reports.
• Demonstrated ability to independently compose correspondence on behalf of the Team Manager.
• Excellent command of the English language (both oral and written).
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to establish and maintain good working relationships with all levels of staff, the general public and community health services agencies.
• Ability to maintain a high level of confidentiality.
• Demonstrated ability to effectively lead and contribute to a team environment.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.

Responsibilities

• Support administrative processes to enable the Primary Care team to meet regional targets.
• Assist with workload coordination and administrative support for the team.
• Contribute to improving patient flow and patient experience within community health services.
• Collaborate with interprofessional team to develop and implement administrative procedures.

Job description

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services - Access Fort Garry

Department / Unit: Primary Care Fort Garry

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 11/18/2026

FTE: 1.00

Anticipated Shift: Days;Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $31.276 , $32.358 , $33.469 , $34.658 , $35.914 , $37.184

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

The Winnipeg Regional Health Authority is seeking an innovative, highly motivated, skilled and energetic team player for the position of an Administrative Officer with the Primary Care Team. Reporting to the Team Manager for Primary Care and as a member of the broader interprofessional team, the Administrative Officer – Primary Care will work closely with the Sr. Primary Care Assistants and Primary Care Assistants while supporting community area initiatives. This role will encompass the on-going collaborative development and implementation of administrative processes to enable to the Primary Care team to meet regional targets to support quality patient care, patient flow and enhance patient experience.

Experience

• Minimum five (5) years recent, progressively responsible secretarial and administrative assistant experience required.
• Minimum five (5) years’ workload coordination experience for administrative staff required.
• Two (2) years supervisory experience including direct supervision and performance management preferred.
• Experience with SAP preferred.
• Experience with ACCURO preferred.
• Experience with email and computerized calendars required.
• Experience with completion of 3rd Party Billing and Privacy Requests an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Business Administration diploma or Health Services Leadership and Management certificate preferred.
• A combination of post-secondary education and working experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Experience with email and computerized calendars required.
• Keyboarding speed of 50 wpm required.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint required.
• Ability to compile statistical and financial management reports.
• Demonstrated ability to independently compose correspondence on behalf of the Team Manager.
• Excellent command of the English language (both oral and written).
• Excellent communication skills, verbally and in writing. Ability to learn and adapt to new computerized programs.
• Demonstrated problem-solving skills.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to establish and maintain good working relationships with all levels of staff, the general public and community health services agencies.
• Ability to maintain a high level of confidentiality.
• Demonstrated ability to effectively lead and contribute to a team environment.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.