administrative officer

Koza IT Services; Ottawa; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Assistant with 1-2 years of experience. The role involves reviewing and evaluating administrative procedures, managing office services, and performing data entry tasks. Ideal candidates will possess strong organizational skills and proficiency in Microsoft Office.

Qualifications

• 1 year to less than 2 years of experience in an administrative role.
• Computer proficiency, especially in MS Office and Google Drive.
• Strong organizational and time management skills.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure adherence to procedures and deadlines.
• Perform data entry and prepare reports.

Skills

Attention to detail

Time management

Organized

Efficient interpersonal skills

Flexibility

Ability to multitask

Adaptability

Team player

Ability to work independently

Education

Secondary (high) school graduation certificate

Tools

Microsoft Excel

MS Office

MS Word

MS PowerPoint

Database software

Google Drive

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

1 year to less than 2 years

Hybrid

Work must be completed both in person and remotely.

Responsibilities

Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
  
  

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• Electronic mail
• Electronic scheduler
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive
  
  

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
  
  

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player