administrative officer

Design Den; Oakville; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

A design firm located in Oakville, Ontario, is seeking an administrative professional for a permanent position. Candidates should have a college diploma or equivalent experience and at least 1 year of relevant work experience. Responsibilities include evaluating procedures, establishing work priorities, and coordinating office services. This hybrid role requires efficient communication, organization, and multitasking skills. A basic security clearance is necessary.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of the establishment.
• Co-ordinate and plan for office services.
• Assemble data and prepare reports.
• Perform data entry.
• Oversee and co-ordinate office administrative procedures.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Ability to multitask

Team player

Education

College or CEGEP diploma (1 to 2 years)

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures

Computer and technology knowledge

• Electronic mail
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Security and safety

• Basic security clearance

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Ability to multitask
• Team player

Experience

• 1 year to less than 2 years

Workplace information

• Hybrid
• Durée de l\'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 hours per week