Administrative Officer

University of Guelph; Guelph; On-site; CAD 65,000 - 78,000; Full time

Job summary

The University of Guelph is seeking an Administrative Officer to provide administrative, financial, and human resources support to the Office of the President and its broader portfolio.

Reporting to the Director, Communications and Operations, you will coordinate a broad range of administrative functions and ensure processes align with university policies and procedures in a confidential environment.

Qualifications

• Undergraduate degree in Business Administration, Human Resources or related discipline.
• Minimum four years of progressively responsible administrative experience supporting senior leaders in a complex organization.
• Experience with financial and HR administration and use of related systems.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.

Responsibilities

• Coordinates financial and human resources administration, including transactions, reconciliations, onboarding, employee documentation, records management and reporting.
• Provides administrative support to the Director, including calendar management, meeting coordination and related activities.
• Supports Student Judicial Services by coordinating hearings, interviews and committee administration.
• Monitors shared inboxes and triages inquiries, arranging follow-up as needed.
• Prepares and maintains correspondence, materials, minutes, reports and other records.
• Maintains Office of the President records in line with policies and procedures.
• Provides backup support to the Executive Assistant and assists with special projects.

Skills

Communication skills

Time management

Interpersonal skills

Problem solving

Education

Undergraduate degree in Business Administration or related

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)

Job description

Location: Guelph, ON, CA, N1G 2W1
Primary Category Page: Staff and Management
Division: Office of the President
Requisition ID: 2715

Department: Office of the President
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

General Purpose

Reporting to the Director, Communications and Operations, the Administrative Officer provides administrative support to the Office of the President and the broader portfolio. Working in a professional and confidential environment, the position is responsible for coordinating a broad range of administrative, financial, and human resources functions that support the effective day-to-day operations of the Office of the President and the broader portfolio. The role ensures administrative processes are coordinated accurately, efficiently, and in accordance with University policies and procedures.

Duties And Responsibilities

• Coordinates financial and human resources administration, including financial transactions, reconciliations, onboarding, employee documentation, records management, and administrative reporting.
• Provides administrative support to the Assistant Vice-President, Strategy, Government Relations and Community Engagement, including calendar management, meeting coordination, and related operational activities.
• Provides administrative support to Student Judicial Services by coordinating hearings, interviews, meetings, committee administration, and related documentation.
• Monitors shared inboxes, triages inquiries and correspondence, and coordinates appropriate follow-up.
• Prepares and maintains correspondence, meeting materials, minutes, reports, spreadsheets, tracking documents, and other administrative records.
• Maintains Office of the President records in accordance with policies and procedures.
• Provides backup administrative support to the Executive Assistant to the President and assists with special projects and other operational priorities as assigned.

Requirements

• Undergraduate degree in Business Administration, Human Resources, or a related discipline.
• Minimum four years of progressively responsible administrative experience supporting senior leaders in a complex organization; or an equivalent combination of education and experience.
• Experience with financial and human resources administration and the use of financial, human resources, scheduling, and records management systems.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, time management, communication, and interpersonal skills, with the ability to manage competing priorities and maintain accuracy.
• Demonstrated judgment, discretion, and the ability to handle confidential information.
• Knowledge of University of Guelph administrative systems, policies, and procedures is considered an asset.

Employee Type: Regular Full Time
Position Number: 10927544
Classification: P&M, P03

Professional/Managerial Salary Bands

The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.
Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 08-10-2026
Closing Date: 08-21-2026