Academic and Project Assistant

University of Guelph; Guelph; On-site; CAD 48,000 - 65,000; Full time

Job summary

The University of Guelph’s Department of Management seeks an Academic and Project Assistant to deliver administrative, academic, and operational support within a large, dynamic department. You will contribute to program delivery and day-to-day operations, working closely with the Administration Team.

Reporting to the Administrative Assistant, this role handles HR and financial operations, internal and external communications, and coordination of awards, events, and departmental projects, while

Qualifications

• Proven writing and oral communication skills.
• Experience in an academic department preferred.
• Strong organization and multitasking abilities.
• Ability to manage sensitive information with discretion.
• Proficiency with Microsoft Office and university tools.

Responsibilities

• Provide administrative support to faculty, staff, students, and departmental operations.
• Assist with academic processes and departmental initiatives.
• Support routine financial transactions, reconciliations, and expense claims.
• Coordinate communications, events, awards programs, and projects.
• Schedule meetings, prepare materials, and record minutes.

Skills

Strong writing

Strong organizational

Time management

Team collaboration

Communication

Education

One-year community college diploma

Six months related experience

Tools

Microsoft Office

Acrobat Pro

FRS

Concur

UNIWEB

CourseLink

Job description

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: Gordon S Lang School of Business and Economics

Requisition ID: 2745

Department: Management

Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 09/21/2026 to 04/28/2028

Temporary Absence of the Regular Incumbent

Career Opportunities (sapsf.com)

General Purpose

Reporting to the Administrative Assistant in the Department of Management (DoM), the incumbent is responsible for providing departmental, operational, and academic support to facilitate the efficient functioning of the Department. Working collaboratively as part of the Administration Team, this position contributes to the delivery of academic programs and supports the effective day‑to‑day operation of a large and dynamic academic department. The Department of Management (DoM) is an academic unit in the Gordon S. Lang School of Business and Economics with 34 faculty members, approximately 1,500 undergraduate students, and 100 graduate students.

The Academic and Project Assistant provides administrative and academic support to the Department, including human resources and financial operations, and is responsible for both internal and external department communication, department awards, events, and projects, as well as support to a variety of departmental committees and providing backup support to the Academic Assistant as required.

Duties and Responsibilities

Academic and Administrative Support

• Provide administrative support to faculty, staff, students, and departmental operations.
• Assist with academic processes and departmental initiatives.

Financial and HR Support

• Support routine financial transactions, reconciliations, and expense claims.
• Provide administrative support for the TA posting and onboarding processes.

Communications, Events, and Projects

• Coordinate departmental communications, events, and awards programs.
• Assist with the coordination and implementation of departmental projects, initiatives, and special events.
• Liaise with faculty, staff, students, and external stakeholders to support departmental activities.
• Maintain project, event, and communication records and documentation as required.

Committee Support

• Schedule meetings, prepare materials, record minutes, and follow up on action items.

Requirements

• One (1) year Community College diploma coupled with at least six (6) months of related experience i.e. working within an academic department, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office software is essential as well as familiarity with Acrobat Pro, FRS, Concur, UNIWEB, CourseLink, and similar University programs and services is strongly preferred.
• Strong, clear, and concise writing and oral communication skills are required.
• Strong record‑keeping skills are a must.
• Candidates must demonstrate strong organizational, prioritization, and multitasking abilities, with a proven capacity to manage time‑sensitive tasks accurately in a fast‑paced, dynamic environment with frequent interruptions.
• The successful candidate must be dependable and able to function equally well independently or as a member of a team.
• The Academic and Project Assistant must respect and maintain strict confidentiality, be congenial, tactful, and diplomatic.

Employee Type:Temporary covering regular incumbent

Position Number: 10190036

Classification: USW, Local 4120 Salary: Band 3

USW Local 4120 Wage Grid

• Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 08/10/2026

Closing Date: 08/17/2026