Administrative Officer

Government of Manitoba; Brandon; On-site; CAD 58,000 - 69,000; Full time

Job summary

The Government of Manitoba is seeking an Administrative Officer (AO1) in Brandon to deliver comprehensive administrative, financial and operational support for Public Library Services. You will coordinate financial activities, HR processes, and records management while guiding staff and supporting cross‑branch coordination.

Success requires strong organizational and communication skills, experience with SAP and Microsoft Office, and the ability to manage multiple priorities in a fast-paced

Qualifications

• Experience providing financial support services, including budget monitoring, financial reporting, and processing financial transactions.
• Experience providing administrative support, including coordinating meetings and preparing agendas, minutes, correspondence, and briefing materials.
• Experience using SAP or a similar enterprise system to support financial, procurement, payroll, or human resource administration.
• Experience providing human resource administrative support, including timekeeping, onboarding, and ensuring compliance with policies and procedures.
• Experience organizing, maintaining, and tracking records and information using physical and electronic filing systems, databases, or document management tools.
• Strong organizational skills and the ability to manage competing priorities and meet deadlines.
• Demonstrated ability to produce accurate, thorough, and detail-oriented work in a fast-paced environment.
• Effective verbal communication skills and written communication skills.
• Strong interpersonal skills to collaborate with a diverse range of clients, partners, and colleagues.
• Proficiency using Microsoft Office applications.

Responsibilities

• Coordinate financial administration activities, including budgeting, forecasting, reporting, and financial transactions.
• Analyze financial information and prepare reports to support decision-making.
• Administer procurement and asset management processes in accordance with government policies and procedures.
• Provide administrative support for meetings, committees, travel arrangements, agendas, and stakeholder communications.
• Coordinate human resource processes, including onboarding, attendance reporting, timekeeping, and recruitment support.
• Maintain electronic and physical records in compliance with information management standards.
• Monitor workflows, track assignments and deadlines, and support process improvements.
• Provide guidance to staff on administrative, financial, procurement, records management, and human resource procedures

Skills

Financial administration

Budget monitoring

Administrative support

Meet deadlines

Verbal communication

Written communication

Microsoft Office

Records management

Tools

SAP

Microsoft Office

Document management tools

Job description

THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA PUBLIC SERVICE.

Administrative Officer

AO1 Administrative Officer 1

Regular/full-time

Sport, Culture, Heritage and Tourism

Public Library Services, Community Grants and Services

Brandon MB

Advertisement Number: 45633

Salary(s): AO1 $57,666.00 - $69,411.00 per year

Closing Date: October 19, 2026

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 6 months.

The Public Library Services Branch is seeking an Administrative Officer to provide comprehensive administrative, financial and operational support to branch programs and services. The position coordinates financial and office administration, provides guidance to staff, supports program and interjurisdictional activities, and contributes to effective, accountable branch operations.

To be considered for this competition, you must submit an application form and a resume. See below for further instructions.

Duties:

• Coordinate financial administration activities, including budgeting, forecasting, reporting, and financial transactions.
• Analyze financial information and prepare reports to support decision-making.
• Administer procurement and asset management processes in accordance with government policies and procedures.
• Provide administrative support for meetings, committees, travel arrangements, agendas, and stakeholder communications.
• Coordinate human resource processes, including onboarding, attendance reporting, timekeeping, and recruitment support.
• Maintain electronic and physical records in compliance with information management standards.
• Monitor workflows, track assignments and deadlines, and support process improvements.
• Provide guidance to staff on administrative, financial, procurement, records management, and human resource procedures

Qualifications:

Essential:

• Experience providing financial support services, including budget monitoring, financial reporting, and processing financial transactions.
• Experience providing administrative support, including coordinating meetings and preparing agendas, minutes, correspondence, and briefing materials.
• Experience using SAP or a similar enterprise system to support financial, procurement, payroll, or human resource administration.
• Experience providing human resource administrative support, including timekeeping, onboarding, and ensuring compliance with policies and procedures.
• Experience organizing, maintaining, and tracking records and information using physical and electronic filing systems, databases, or document management tools.
• Strong organizational skills, including the ability to manage competing priorities and meet deadlines.
• Demonstrated ability to produce accurate, thorough, and detail-oriented work in a fast-paced environment.
• Effective verbal communication skills.
• Effective written communication skills.
• Strong interpersonal skills with the ability to build effective working relationships and collaborate with a diverse range of clients, partners, and colleagues.
• Proficiency using Microsoft Office applications including Word, Excel, Outlook, and PowerPoint or similar software applications.
• Ability to exercise initiative and work independently with minimal supervision.
• Ability to interpret and apply policies and procedures.

Desired:

• Experience supporting procurement, purchasing, inventory management, or asset management functions or processes.

Conditions of Employment:

• Must be legally entitled to work in Canada
• Must provide and maintain a satisfactory Criminal Record Check