Administrative Office Specialist

Position Summary

The Administrative Office Specialist provides professional clerical and administrative support to the division by providing support to managers, employees, and customers, assisting in daily office needs, and managing the company’s general administrative activities. The incumbent supplies information to callers, maintains files, organizes and maintains schedules and appointments, generates standard reports, and produces correspondence.

Hiring Range: $20.00 - $22.00 per hour

Key Responsibilities

• Manages daily workflows of outgoing and incoming mail in a timely manner.
• Communicates with vendors in a professional manner to collect invoices and processes information for accounts payable.
• Performs filing of safety records, procedures, and employee personnel records to ensure data is organized and up to date.
• Monitors stock of office supplies and places an order when needed to ensure adequate inventory of critical supplies.
• Provides general administrative and clerical functions including scanning, filing, faxing, and copying to support facility needs.
• Handles incoming and outgoing calls for other office staff and routes employee and customers inquiries to the proper personnel.
• Composes and updates regular correspondence such as invitations and informative materials to ensure consistency throughout the division.
• Assists new hires with onboarding paperwork, benefits enrollment, and other necessary information pertaining to their employment.
• Makes travel arrangements for managers when travel to other business locations is necessary.
• Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.

Education, Experience & Qualifications

The successful candidate will have a High School Diploma or equivalent, 0-2 years of administrative experience and a demonstrated ability to work as part of a team in a collaborative environment.

Outstanding relationship management skills, excellent listening, communication, customer service and problem solving skills are required. Demonstrated proficiency with MS Office (Word, PowerPoint, Excel, and Outlook) and proficiency in administrative and clerical procedures and systems are necessary. Versatility, flexibility, and willingness to work changing priorities is expected.

Attributes

Positive, team-oriented individual who is proactive and efficient with strong problem-solving skills and is results-oriented with the ability to see the larger picture while focusing on detailed information. Outstanding attention to detail, prioritization skills and an ability to accommodate frequent interruptions is essential.

Benefits

Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More.