administrative manager

Westland Immigration Visa; Surrey; On-site; CAD 50,000 - 70,000; Full time

Job summary

An immigration services provider in Metro Vancouver is hiring for an administrative management role. The successful candidate will coordinate services, manage departmental operations, and support newcomers and refugees. A college diploma and 2 years of experience are required. This position offers full-time hours and focuses on creating a welcoming environment for diverse communities.

Qualifications

• 2 years to less than 3 years of experience.
• Experience in managing administrative services.

Responsibilities

• Coordinate administrative services.
• Manage departmental operations.
• Oversee payroll administration.
• Implement new administrative procedures.

Skills

Administrative management

Conflict resolution

Staff training and hiring

Budget management

Cross-cultural awareness

Education

College diploma (1-2 years)

Job description

Work Term : Permanent

Work Language : English

Hours : 40 hours per week

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience : 2 years to less than 3 years

Tasks

• Co-ordinate administrative services
• Manage the operations of a department providing a single administrative service
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Hire and train or arrange for training of staff
• Interview, hire and provide training for staff
• Organize and maintain inventory
• Resolve conflict situations
• Oversee payroll administration
• Establish work priorities and ensure procedures are followed and deadlines are met
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Monitor and evaluate
• Implement new administrative procedures

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and / or refugees
• Assists with immediate settlement needs of newcomers and / or refugees (for example : housing, transportation, storage, childcare, winter clothing, etc.)
• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Supports newcomers and / or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and / or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees
• Does not require Canadian work experience

Support for youths

• Participates in a government or community program or initiative that supports youth employment
• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and / or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people
• Offers mentorship, coaching and / or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Facilitates access to Elders who can offer support and guidance to Indigenous workers

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities
• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities