Administrative Manager

McGill Faculty of Medicine and Health Sciences; Montreal (administrative region); Hybrid; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Health benefits

Pension plan

RRSP/TFSA

Remote work up to 2 days/week

Job summary

McGill University in Montreal is seeking an Administrative Manager to plan, develop, and implement business processes across finance, human resources, operations, and student affairs for two Administrative Service Centre units.

You will supervise administrative staff, uphold service standards, and lead initiatives aligned with the ASC's strategic direction. Bilingual English/French and experience with HR/finance systems are assets.

Qualifications

• Experience in planning and implementing business processes across finance, HR, operations and student affairs.
• Ability to supervise administrative staff and manage multiple priorities.
• Familiarity with collective agreements AMURE & AGSEM advantageous.
• Strong communication skills with internal and external clients.

Responsibilities

• Plan, develop and implement business processes related to finance, HR and operations for two ACS units.
• Support ASC goals and strategic direction through new initiatives.
• Supervise administrative employees and ensure high service levels.
• Interact professionally with internal and external clients and streamline processes.

Skills

Communication

Project management

Organizational skills

Client service

Change management

Bilingual English/French

Tools

Workday

Banner

FIS

HRIS

Minerva

WMS

Job description

**Position Summary:**Reporting to the Associate Director Administration, the Administrative Manager is responsible for planning, developing and implementing business processes related to finance, human resources and operations, and student affairs to support two Administrative Service Centre (ACS) within the Faculty of Arts. Implements standards for unit service levels and provides managerial support regarding the ASC's goals and objectives. Implements new initiatives that support the strategic direction of the ASC. Directly supervises administrative employees.**Primary Responsibilities:****Other Qualifying Skills and/or Abilities**Knowledge of the various collective agreements, particularly AMURE & AGSEM is an asset. Proven ability to communicate effectively and to interact on a professional level with internal and external clients. Ability to deal with high volume situations and adapt to change. Experience in appointing and onboarding post-doctoral fellows, researchers and scholars, as well as teaching assistants is an asset. Ability to streamline processes and identify areas of improvement. Strong organizational and project management skills. Demonstrated ability to work within a computerized environment (Word, Excel, databases: Workday, Banner, FIS, HRIS, SIS and Minerva, and WMS). English and French spoken and written. Client focused, and service-oriented with a proven ability to work with individuals at all levels and deal effectively and diplomatically in delicate situations.**As one of Montreal's Top Employers, here is what we offer:*** Competitive benefits package (Health, Dental, Life Insurance) ***(if eligible)**** Defined contribution pension plan (with employer contribution up to 10%) ***(if eligible)**** Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)* Competitive vacation policy* Two (2) personal days* Two (2) floating holidays* Nine (9) \"Summer Fridays\" - paid days off between the St-Jean Baptiste holiday and Labour Day* Paid time off over the December holiday period* Tuition waiver for regular employees and their dependents* Up to two (2) days of remote work per week where the position permits***McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].***Located in one of the world's great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research.For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world's most significant issues.McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada's greenest employers, and is a top Montreal Employer.Grandescunt Aucta Labore. By work, all things increase and grow.Find a sense of purpose. Develop your future. Join us today.