Administrative Manager

Clutch Canada; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading online auto retailer in Mississauga is seeking a Licensing Admin Manager to oversee vehicle licensing activities and lead a team of administrators. The ideal candidate has over 3 years of related experience, strong knowledge of licensing laws, and excellent leadership skills. This position offers competitive pay and a comprehensive benefits package, plus opportunities for advancement within the company.

Benefits

Competitive Pay

Comprehensive health and dental coverage

Generous paid time-off program

Opportunities for advancement

Qualifications

• 3+ years of experience in licensing or regulatory compliance.
• At least 1 year in a supervisory or leadership role.
• Strong understanding of licensing laws and regulations.

Responsibilities

• Supervise a team of licensing administrators.
• Ensure compliance with OMVIC standards.
• Oversee document management for vehicle documentation.

Skills

Leadership

Communication

Organizational skills

Attention to detail

Problem-solving

Tools

Google Workspace

Airtable

Licensing management tools

Job description

Ready to join one of Canada's fastest-growing companies (Deloitte’s Enterprise Leaders List 2024 – Rank #3) as a Licensing Admin Manager, Mississauga On? Apply now.

• Competitive Pay & Stable Schedule — Competitive wages with flexible scheduling.
• Full Benefits Package — Comprehensive health and dental coverage to keep you and your family protected from day 1.
• Work-Life Balance — Generous paid time-off program that lets you recharge.
• Cutting-Edge Production Facility and Equipment at a brand new facility

Job Summary:

The Licensing Admin Manager is responsible for managing the administrative team handling all vehicle licensing activities. This role ensures that all business licenses, permits, and regulatory requirements are obtained and maintained in compliance with relevant laws. The supervisor will lead the team, streamline processes, and ensure that licensing activities are efficiently carried out across the organization.

Key Responsibilities:

1. Team Management:

• Supervise a team of licensing administrators
• Provide training, mentorship, and performance evaluations to staff
• Assign tasks and set priorities for the team to meet departmental objectives and deadlines

Licensing Compliance:

• Ensure that all required licenses and permits are acquired, renewed, and maintained
• Maintain compliance with OMVIC standards as well as government regulations
• Develop and implement processes for tracking and maintaining licensing deadlines

Document Management:

• Oversee the collection, filing, and management of all vehicle documentation.
• Ensure the accuracy and completeness of licensing applications and renewals

Interdepartmental Coordination:

• Work closely with other departments (e.g., Production, Field Operations, and Sales) to ensure that licensing requirements are integrated into business operations
• Coordinate with external agencies, regulatory bodies, and vendors on licensing matters

Problem-Solving & Issue Resolution:

• Address and resolve any licensing issues, discrepancies, or delays in a timely manner
• Act as the point of contact for escalated licensing inquiries

Process Improvement:

• Continuously assess and improve internal licensing processes to enhance efficiency and accuracy
• Implement new technologies or software systems for better licensing management

Skills & Qualifications:

• Experience
• 3+ years of experience in licensing or regulatory compliance, with at least 1 year in a supervisory or leadership role
• Experience in a highly regulated industry (e.g., healthcare, alcohol, gaming) considered an asset
• Knowledge
• Strong understanding of licensing laws and regulations specific to vehicle ownership
• Skills
• Excellent leadership, communication, and organizational skills
• Attention to detail and ability to manage multiple projects simultaneously.
• Proficiency in office software (Google Workspace, Airtable) and licensing management tools/software
• Problem-solving and critical thinking abilities
• License
• Minimum of a G2 Driver’s License (valid in Ontario).
• Background Check
• Clean criminal background check
• Clean driver’s abstract with no major infractions.

Work Authorization

• Legally authorized to work in Canada

Location: Must be comfortable working at our Mississauga facility

Compensation and Benefits:

• Competitive hourly wage
• Overtime opportunities
• Opportunities for advancement within the Field Operations department

More about us:

We're Clutch – the 100% online auto retailer for buying and selling used cars (clutch.ca). Our goal is to make the experience of buying and selling cars simple and convenient.

Our culture is focused on a simple idea – we work to give our customers the best DEAL:

Deliver awesome experiences to our customers and our community.

Embrace the hard stuff and use it as an opportunity to continuously improve our ability to deliver value.

Assist our teammates and customers when they're in need.

Lead from the front and take ownership to deliver amazing experiences to our customers and community.

If you're interested in helping us revolutionize the industry and expand across Canada, apply today.