Administrative Coordinators / Full-Time / Entry Level

The Society of Obstetricians and Gynaecologists of Canada; Ontario; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

The Society of Obstetricians and Gynaecologists of Canada seeks an Administrative Specialist to support the Chief Scientific Officer. This role involves managing office operations, preparing documents, and supporting team activities in a hybrid work environment. Candidates should have a college diploma and relevant experience, with proficiency in Microsoft Office and strong writing skills.

Benefits

Pension matching after one year

Hybrid flexible workplace

Inclusive environment with accommodations

Qualifications

• At least 3 years of relevant experience.
• Strong writing skills.
• Ability to work weekends and overtime.

Responsibilities

• Ensure the efficient day-to-day operation of the CSO's office.
• Assist with corporate management and the Canadian Foundation for Women’s Health.
• Prepare and maintain documents using Microsoft Word and Excel.

Skills

Proficiency in Microsoft Office Suite

Excellent command of English

Ability to work in French

Basic knowledge of healthcare and research

Knowledge of project management software

Education

College diploma or equivalent

Job description

Looking for a career opportunity with an established and reputable national organization that makes a real difference in women’s health, values its employees, and offers a comprehensive total compensation package including a hybrid working from home program? The Society of Obstetricians and Gynaecologists of Canada (SOGC) is the national voice for women’s health in Canada with a mission to lead the advancement of women’s health through excellence and collaborative professional practice.

The SOGC is seeking a Administrative Specialist to support the Chief Scientific Officer (CSO) and the team. Since 1944, the SOGC has been a leading authority on sexual and reproductive health, developing clinical practice guidelines, hosting educational meetings, and coordinating academic programs for medical students, residents, and health professionals.

Responsibilities:

1. Ensure the efficient day-to-day operation of the CSO's office and support team activities.
2. Assist with corporate management and the Canadian Foundation for Women’s Health as needed.
3. Store and organize scientific references, generate citations and bibliographies.
4. Prepare and maintain documents using Microsoft Word and Excel.
5. Enter data into databases and maintain team documents, including budget tracking and accounts.
6. Oversee organization of the team’s SharePoint site.
7. Prepare surveys, doodle polls, and schedule meetings.
8. Reconcile VISA expenses and process expense claims.
9. Perform other duties as assigned by the CSO.

Qualifications:

1. College diploma or equivalent with at least 3 years of relevant experience.
2. Proficiency in Microsoft Office Suite (SharePoint, Excel, Outlook, Word, PowerPoint, Teams, Planner).
3. Excellent command of English; strong writing skills.
4. Ability to work in French is an asset.
5. Basic knowledge of healthcare and research is an asset.
6. Knowledge of project management software is an asset.
7. Ability to work weekends and overtime.

Benefits:

• Pension matching after one year.
• Hybrid flexible workplace with split between in-office and home office schedules.
• Inclusive environment with accommodations available upon request.