Administrative Coordinator - Vancouver

EBC Inc.; Vancouver; On-site; CAD 45,000 - 55,000; Full time

Job summary

A construction firm in Canada is seeking an Office Administrator to coordinate office management and administrative tasks. The role involves receiving visitors, managing executive meetings, and ensuring efficient office processes. The ideal candidate has 1-2 years of experience, proficiency in Microsoft Office, and knowledge of the construction industry. Bilingualism in French and English is an asset.

Benefits

Competitive salary

4 weeks of annual vacation

Flexible group insurance program

Group RRSP with employer contribution

24-hour access to a virtual doctor

Training and development programs

Employee assistance program

Active social club

Qualifications

• 1-2 years of experience in a similar role, preferably in the construction industry.
• Excellent command of Microsoft Office Suite and Outlook applications.
• Knowledge of the construction industry.

Responsibilities

• Receive visitors and correspondence at the office, directing them appropriately.
• Coordinate various executive meetings, including document preparation.
• Maintain a filing system and manage task prioritization.

Skills

Microsoft Office Suite

Bilingualism (French and English)

Administrative Skills

Knowledge of the Construction Industry

Education

Post Secondary Education in Business Administration or related field

Job description

Job Description

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects : bridges, roads, highways, tunnels, marine installations.

Our ability to meet deadlines and budgets, as well as our vast expertise in the field, allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM), and the Site C hydro-electric power station located near Fort St-John in British Columbia.

Under the supervision of the Project Manager and Project Director, the Office Administrator will have the opportunity to assume important and diversified functions and responsibilities including :

• Receive visitors and correspondence at the office, directing them appropriately
• Fulfill requests related to office management and administrative tasks
• Coordinate various executive meetings, including the preparation of necessary documents and / or presentations
• Structure and effectively maintain a filing system
• Ensure the monitoring and prioritization of tasks, as well as the quality of the processes in place
• Prepare, record, and follow up on payments of executive expense accounts
• Complete correspondence requests, such as writing letters and completing various documentation
• Coordinate and book the necessary arrangements for travel
• Other duties related to this role

Requirements

Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience;

1-2 years of experience in a similar role, preferably in the construction industry;

Excellent command of Microsoft Office Suite and Outlook applications;

Knowledge of the construction industry;

Bilingualism, French and English, would be considered an asset.

Benefits

Competitivesalary;

4weeks' of annualvacation;

Flexiblegroup insurance program uponentry;

Group RRSP with employer contribution to a DeferredProfit-SharingPlan (DPSP);

24-houraccess to a virtual doctor (telemedicine);

Training and development programs;

Employee assistance program;

Active social club and health and wellness committee;

Diverse, innovative and stimulating environment;

A company built on values of respect, integrity and a job well done;

Firm recognized as one of Canada’s Best Managed Companies.

Requirements

1-2 years of experience in a similar role, preferably in the construction industry; Excellent command of Microsoft Office Suite and Outlook applications; Knowledge of the construction industry; Bilingualism, French and English, would be considered an asset.