Administrative Coordinator – School of Business, University Studies & Academic Upgrading

Keyano College; Fort McMurray; On-site; CAD 62,000 - 73,000; Full time

Job summary

A community-focused educational institution is seeking an Administrative Coordinator in Fort McMurray, Alberta. The role involves supporting students' academic success, providing administrative support, and ensuring smooth operations across departments. Candidates should have a Bachelor's degree and relevant administrative experience. Competitive compensation and various employee perks are offered, including health benefits and a pension plan.

Benefits

Comprehensive health and dental benefits

Defined benefit pension plan

Tuition waiver for employees and dependents

Discounted gym membership

Northern Living Allowance

Qualifications

• Minimum of 3 years of related experience supporting complex administrative operations.
• Experience with data management and visualization software.

Responsibilities

• Coordinate the administrative functions of the office and support the Program Support Administrator.
• Provide accurate information about college programs and resolve queries from instructors.

Skills

Organizational skills

Interpersonal skills

Communication skills

Problem-solving skills

Customer service

Multitasking

Education

Bachelor's Degree in Business Administration, Public Administration or Data Analytics

Tools

MS Excel

PowerBI

Job description

The Opportunity

Keyano College’s School of Business is currently seeking an Administrative Coordinator to join their dynamic team. This position is integral to supporting students’ academic success, college research endeavors, and the shared responsibility across functional units to foster that success. The Administrative Coordinator also provides reception and general administrative support as well as records management to the departments.

Note: this is not a remote or hybrid work opportunity, you will be required to work on campus and relocate to Fort McMurray, AB.

About Us

Keyano College is a comprehensive post-secondary educational institution located in Fort McMurray, nested in the Regional Municipality of Wood Buffalo on traditional Treaty 8 territory. We are a strategic community partner that meets both the training and talent upgrading needs of industry, as well as the personal enrichment and cultural needs of the Wood Buffalo community. We take pride in offering a safe work and study environment that embraces Equity, Diversity, Inclusion and Belonging. Our students and customers come from all walks of life and so do we. That is why we are committed to hiring great people from a variety of backgrounds because it makes our employee community stronger.

Duties & Responsibilities

• Coordinating the administrative functions of the office and providing support in coordination with the Program Support Administrator
• Providing accurate information about college programs and services, and making appropriate referrals within and outside the School of Business, University Studies and Academic Upgrading
• Responding to inquiries from instructors and staff, resolving issues as needed, and informing the Dean of the situation and any decisions made or needed for resolution.
• Assisting the Dean and Chairs in the budgeting process and tracking expenses and variance.
• Collecting workloads from Chairs, reviewing for completeness, submitting to the Dean for approval, distributing copies as needed, and revising workloads in consultation with Chairs if necessary
• Supporting new staff and instructors during onboarding, ensuring contract instructors receive necessary information and complete the employee checklist.
• Assisting the Program Chairs and Dean in the budgeting process and tracking expenses and variance
• Conducting research and compiling information for the Dean as requested.
• Supporting the Program Support Administrator with Strategic Enrolment Management
• Supporting the Program Support Administrator with Marketing and Communication
• Maintaining schedules and overseeing travel arrangements for the Program Chairs and Dean
• Drawing or uploading information to and from different applications such as FMWWeb, MyAvanti or PowerCampus.
• Other duties as may be required.
  
  

Qualifications

• A Bachelor's Degree in Business Administration, Public Administration or Data Analytics with a minimum of 3 years of directly related experience working in an administrative setting and supporting complex administrative operations
• Experience working in an administrative setting, supporting complex initiatives and working with multiple stakeholders
• Experience working with data management and visualization software such as MS Excel and PowerBI
• Strong organizational, interpersonal, communication and problem solving skills
• Excellent customer service and relationship building skills
• Ability to multitask and work in a busy environment with constant interruptions
• Experience in dealing with FOIP and confidential documents.
  
  

Please note that if your education was received internationally, upon hire we will require you to provide an international education assessment completed through WES, IQAS or one of the other IRCC approved designated organization.

Compensation And Benefits

• Compensation is $62,850.72 (CUPE AS7) with the following health and benefit package.
• Employer paid comprehensive health and dental benefits, including a health spending account.
• Generous defined benefit pension plan though LAPP starting on day 1 of employment.
• This position qualifies for additional payment of the Northern Living Allowance of $1,040.00 per month.
• Generous vacation entitlement and the bonus of paid holidays between Christmas and New Years
• Life insurance
• Paid sick days
  
  

We Offer Various Perks And Discounts To Our Employees

• Employee Service and Academic Achievement recognition
• Greatly discounted employee membership to the Syncrude Sports and Wellness Centre (our well-known gym and recreational facility).
• Tuition waiver for all employees and dependents to take courses at Keyano College to support your thirst for learning.
• Employee Discounts for the Keyano Theatre and the Keynotes Bookstore.
• Various other perks and discounts for insurance, hotels, car rentals, stores etc.
  
  

Additional Information

At Keyano College, we prioritize Equity, Diversity, Inclusivity, and Belonging (EDIB) in all aspects of our operations. We acknowledge the deep-seated historical injustices embedded in colonial systems, which have perpetuated inequality and marginalization. It is our firm commitment to confront and dismantle these oppressive legacies. Our College community is actively working to embed EDIB principles into our institutional framework, fostering a culture of accountability, respect, and empathy.

We strive to create equitable and inclusive spaces where everyone feels seen, valued, and heard, recognizing that our journey toward justice is ongoing and requires continuous learning, unlearning, and collective action. Together, we will challenge the status quo, amplify diverse voices, and build a more equitable and inclusive future for all members of our College community.

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue through the selection process will be contacted

Company

Keyano College

Location

Fort McMurray, Alberta

Opening Date

25-07-2025