Administrative Coordinator – Reception

Walter Capital Management Inc.; Montreal (administrative region); Hybrid; CAD 42,000 - 54,000; Full time

Job summary

Walter Capital Management Inc. in Montreal (on-site) is seeking an Administrative Coordinator – Reception to be the welcoming face of our offices and support daily operations with professionalism and a service mindset.

You will handle front-desk duties, coordinate meetings and events, manage mail and supplies, and assist teams with administrative tasks. Fluent in English and French, you collaborate across departments to uphold Walter's high standards and a positive, organized work environment.

Qualifications

• Diploma in administration or related field.
• Minimum of three years of experience in a similar role.
• Excellent proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint and SharePoint).
• Excellent communication skills in both French and English.
• Experience in administrative coordination and customer service.

Responsibilities

• Welcoming visitors and ensuring a warm, professional first impression.
• Answer calls, handle inquiries and manage mail and shipments.
• Prepare documents, presentations and reports; assist with filing.
• Coordinate conference room bookings and events; support catering and internal meetings.
• Support office operations and vendor service requests.

Skills

Customer service

Professional appearance

Interpersonal skills

Discretion ���� confidentiality

Attention to detail

Team collaboration

Proactive mindset

Education

Diploma in administration

Tools

Microsoft Office Suite

Job description

LOCATION: Montreal, QC (on-site)
REPORTS TO: Office Manager
EMPLOYMENT TYPE: Full-time, permanent

COMPANY OVERVIEW

Walter offers a highly professional and rewarding work environment where people take pride in and enjoy what they do. At Walter Capital Management, you will have the opportunity to gain exposure to the asset management industry and collaborate with passionate and highly skilled professionals in an environment where your talents can thrive.

We offer a comprehensive range of investment strategies across public and private markets, as well as alternative investment solutions through our affiliated partners.

THE OPPORTUNITY

This position is an excellent opportunity for an organized, proactive individual with a strong service and hospitality mindset who is looking to thrive in a professional, dynamic and collaborative environment.

As Administrative Coordinator – Reception, you will hold a central role within our offices. As the first point of contact for our visitors and a key presence for our teams on a daily basis, you will contribute directly to the Walter experience by providing a warm, attentive and professional welcome that reflects our high standards. You will also play an important role in supporting the smooth day-to-day operation of the office and provide a variety of administrative support across the organization.

You will have the opportunity to collaborate with different teams within a growing organization recognized for its excellence, entrepreneurial culture and ongoing commitment to operational excellence.

PROFILE

We are looking for an individual known for their professionalism, organizational skills and ability to manage multiple priorities in a dynamic environment. Naturally welcoming and service-oriented, the ideal candidate understands the importance of creating an excellent first impression and takes pride in providing attentive, high-quality service.

• Excellent customer service skills and a positive attitude.
• Professional appearance and ease in interacting with a variety of clients, visitors and stakeholders.
• Strong interpersonal and communication skills.
• Discretion, confidentiality, attention to detail and flexibility.
• Collaborative mindset and willingness to support others.
• Ability to anticipate needs and pay attention to the details that contribute to an exceptional experience.

KEY RESPONSIBILITIES

The Administrative Coordinator – Reception supports the organization through a variety of responsibilities. Welcoming visitors and creating a positive experience for both guests and employees are at the heart of this role. Responsibilities include, but are not limited to:

Reception and Guest Experience

• Provide a warm, attentive and professional welcome to visitors, clients, partners and employees.
• Anticipate visitors’ needs and ensure a seamless and polished experience from the moment they arrive.
• Answer incoming calls and handle general inquiries.
• Manage mail, courier services, shipments and deliveries.
• Ensure that the reception area and guest spaces are always impeccable, welcoming and reflective of Walter’s standards.

Administrative support

• Perform a variety of administrative tasks for teams and members of management.
• Prepare documents, presentations and administrative reports.
• Assist with filing, archiving and digitizing documents.
• Reconcile corporate credit cards and manage petty cash.

Office Management

• Help ensure the cleanliness, maintenance and smooth operation of the offices.
• Prepare conference rooms daily and ensure that equipment is functioning properly.
• Monitor and replenish office, kitchen and cleaning supplies.
• Coordinate service requests, repairs and follow-ups with external vendors.

Meetings and events

• Coordinate conference room bookings and send Outlook invitations as needed.
• Coordinate catering orders, meals and selected receptions.
• Support the planning of corporate meetings, Town Halls and internal events.
• Prepare required materials, including name badges, menus and place cards.
• Contribute to the improvement of administrative processes and organizational tools.
• Help maintain a professional, efficient and welcoming work environment.
• Collaborate with other members of the administrative team on various projects.
• Perform other related duties that contribute to the smooth operation of the organization.

QUALIFICATIONS

• Diploma in administration or a related field.
• Minimum of three years of experience in a similar role.
• Excellent proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint and SharePoint).
• Excellent communication skills in both French and English.
• Experience in administrative coordination and customer service.

WHY JOIN OUR TEAM?

• A renowned and growing organization.
• A professional, dynamic and collaborative work environment.
• Competitive compensation and benefits.
• Comprehensive group insurance coverage and vacation entitlement from the start of employment.
• A private gym, virtual healthcare services and wellness programs.
• Corporate events, quality coffee, snacks and fresh fruit.
• Offices conveniently accessible by public transit, less than a five-minute walk from Atwater station.

Walter’s business units are passionate about what they do and foster relationships built on trust, integrity, respect and fairness.
We thank all candidates for their interest in Walter Capital Management. Only those selected for an interview will be contacted.