Administrative Coordinator, Grid Reliability Operations

Alberta Electric System Operator (AESO); Calgary; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A leading company in Alberta is seeking an Administrative Coordinator for their Grid Reliability Operations team. This full-time position involves providing administrative support, managing meetings, and coordinating travel arrangements. The role requires strong organizational and communication skills, with a preference for candidates with office administration experience. The company promotes a hybrid work environment and values diversity.

Benefits

Paid vacation

Flex time

Health and dental benefits

Mental health support

Pension plan

Learning opportunities

Qualifications

• 3-5 years of administrative/office support experience.
• Ability to handle sensitive/confidential information.

Responsibilities

• Meeting coordination, including agendas and minute-taking.
• Managing calendars and meeting room bookings.
• Coordinating travel arrangements and event planning.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Education

Post-secondary education or Office Administration certification

Tools

Microsoft Office Suite

Job description

Administrative Coordinator, Grid Reliability Operations

Join to apply for the Administrative Coordinator, Grid Reliability Operations role at Alberta Electric System Operator (AESO).

The Alberta Electric System Operator (AESO) is responsible for the safe, reliable, and economic planning and operation of the Alberta Interconnected Electric System. We provide open and non-discriminatory access to Alberta’s interconnected power grid and facilitate Alberta’s competitive wholesale electricity market. The AESO fosters an inclusive, diverse, and equitable workplace where people feel respected and welcomed, delivering high performance and innovative results.

Job Description

If you are a current AESO employee or contractor, please view openings and apply through our internal site at Workday.

We are seeking a talented Administrative Coordinator to join our Grid Reliability Operations team. Reporting to the Director, Grid and Market Operations, you will provide administrative support to the Grid Reliability division and System Coordination Centre (SCC).

This full-time role offers a competitive salary, a variable pay program, paid vacation, flex time, health and dental benefits, mental health support, a pension plan, and learning opportunities. We support a hybrid work environment, with in-office days on Tuesdays, Wednesdays, and Thursdays, and flexible work options on Mondays and Fridays.

Please note that this position is located in NW Calgary and is not accessible by transit.

Signs you will succeed:

• You thrive in a fast-paced, dynamic environment and seek industry-changing opportunities.
• You enjoy working with bright professionals and engaging in lively debates.
• You embrace change and adapt easily.
• You value diversity and celebrate varied backgrounds and perspectives.
• You demonstrate strong organizational skills, attention to detail, and effective prioritization.
• You possess excellent communication skills, capable of engaging at all levels, including executives.
• You can work independently with limited supervision and collaboratively within a team.

Accountabilities include:

• Meeting coordination (creating agendas, minute-taking, monitoring action items)
• Catering management (ordering, delivery, cleanup)
• Managing calendars and meeting room bookings
• Providing project administrative support
• Onsite/facility support (guest escort, emergency contact)
• Coordinating travel arrangements (flights, hotels, car rentals)
• Event planning and RSVP management
• Financial support (expense reports, invoice processing, training/conference fees)
• Document formatting, review, and maintenance
• Liaising with IT and other departments for operational issues
• Supporting administrative aspects of legal and finance groups, including contracts and invoices
• Coordinating annual training sessions and on-site registration
• Managing event budgets
• Maintaining SCC certifications and ordering office supplies

Qualifications:

• Post-secondary education or Office Administration certification, or equivalent experience
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• 3-5 years of administrative/office support experience
• Ability to handle sensitive/confidential information
• Ability to pass police security clearance

If contacted for an interview, please advise of any accommodations needed to participate fully. All personal information will be handled confidentially in accordance with the FOIP Act.

The AESO does not accept unsolicited agency resumes. Personal data collected will be used in accordance with privacy laws and may require a criminal background check.

Additional details:

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative