Administrative Coordinator - FinDev Canada

Export Development Canada; Montreal; Hybrid; CAD 57,000 - 77,000; Full time

Job summary

A leading development financial institution in Montreal is seeking an experienced Administrative Coordinator. This role involves providing essential administrative support across teams, including managing workflows and organizing travel arrangements. Candidates should be bilingual in English and French with a minimum of 3 years' experience in an office setting. This position offers a hybrid work model and the chance to make an impactful contribution to development finance.

Benefits

Comprehensive benefits package

Impactful work in sustainable development

Collaborative culture

Qualifications

• Minimum 3 years’ administrative experience in an office setting.
• Proficient in handling correspondence and managing workflows.
• Strong business acumen with exceptional multi-tasking skills.

Responsibilities

• Provide administrative services to various teams.
• Co-ordinate domestic and international travel arrangements.
• Develop and maintain job aids to improve efficiency.

Skills

Bilingual in English and French

Strong organizational skills

Exceptional customer service

Proficient in MS Office Suite

Strong written and spoken communication

Education

Completion of secondary school

Completion of Undergraduate degree

Tools

MS Office Suite

SharePoint

Job description

Overview

Are you ready to advance your career while impacting change in emerging markets?

We are looking for an Administrative Coordinator!

Welcome to FinDev Canada, Canada’s development financial institution! We are looking for talented professionals to join our growing organization. At FinDev Canada, we are guided by our mandate and the opportunity to positively impact climate and nature action, gender equality and market development. We drive sustainable development by working with and through the private sector.

This is your opportunity to join a growing, dynamic team and leave your mark on our organization, on development finance, and on the world at large.

Team: Various

Employment Type: Permanent

Salary: Administration 14 Salaries typically range from $57,048 - $76,065 annually plus a performance-based incentive.

Location: FinDev Canada headquarters is in downtown Montreal. For the right candidate, Ottawa or Toronto will be considered, with the flexibility to work under a hybrid model (home/office).

Why You’ll Love Working Here

• Impactful Work - At FinDev Canada, we are committed to promoting sustainable and inclusive growth in emerging markets and developing economies. Your work here will make a real difference, contributing to meaningful projects that have a lasting impact on communities around the world.
• Your Colleagues - Join a diverse and talented team that brings a wealth of experience, knowledge, and passion to everything we do.
• Collaborative Culture - Collaboration is at the heart of our success. At FinDev Canada, we believe that working together not only enhances our business but also strengthens our ability to achieve our mission. Our culture is built on mutual support and teamwork, ensuring that we collectively drive our mandate and strategy forward.
• Perks and Benefits - Our Total Rewards offering goes beyond just a paycheck. We provide a comprehensive package designed to meet the diverse needs and life stages of our employees.

Position & Team Overview

FinDev Canada is seeking a self-motivated and passionate Administrative Coordinator to support Teams across FinDev Canada. This is an exciting opportunity for a results-oriented and client-focused team member to contribute to an organization that supports development through the private sector across emerging markets and developing economies.

As an Administrative Coordinator at FinDev Canada, you will apply your experience, skills, and knowledge to help support the organization in various capacities. The role is focused on administrative support and general co-ordination of key office functions noted above.

What You Will Be Doing

• Provide administrative services to various teams, including, but not limited to, handling correspondence, managing workflows, routing information, preparing documents and spreadsheet management.
• Create purchase requisitions, process invoices and expense claims for payment.
• Co-ordinate and administer team activities and events: logistics, arranging relevant materials and technology, catering arrangements.
• Co-ordinate international and domestic travel arrangements: airline and hotel reservations, visa arrangements, preparation of travel expense claims at the conclusion of travel.
• Manage translation requests.
• Refine presentations and spreadsheets with graphics, and other tasks as required.
• Assist with ongoing project work.
• Identify, enhance, and follow specific processes and procedures to maximize the efficiencies of office workflows.
• Develop and maintain job aids and other administrative procedures related to improving the efficiency of operations at FinDev Canada.

What We Are Looking For

Must-haves

• Completion of secondary school
• Minimum 3 years’ administrative experience in an office setting, including calendar management, email, budget management, purchase orders, invoices, event coordination and information management.
• Bilingual in both official languages (English and French).
• Proficient in MS Office Suite (Word, Excel, PowerPoint, MS Teams, Outlook and other related programs).
• Strong organizational skills.
• Strong business acumen, self-sufficient, energetic with exceptional customer service and multi-tasking skills.
• Strong written and spoken communication skills with the ability to communicate effectively at all levels of the organization, including senior management.
• Proactive, flexible, and motivated problem-solver with innovative ideas to improve efficiency in office procedures.

Nice-to-Haves

• Completion of Undergraduate degree.
• Administrative/Executive Assistant training.
• Knowledge and/or experience with SharePoint.
• Knowledge of and commitment to sustainable development.
• Experience working in a financial institution.

Ready to take the next steps?

Apply now! Your application must clearly demonstrate how you meet all the requirements.

Want to learn more about FinDev Canada? Check out our website here: http://www.findevcanada.ca/

FinDev Canada’s Commitment to Employment Equity

FinDev Canada is committed to creating a safe and inclusive environment that respects people from all cultures, backgrounds and with a range of ability, and nurturing a culture of inclusion and belonging where everyone has equal opportunity to grow, develop, succeed and be their truest selves in an inclusive environment.We are committed to employment equity and actively encourage applications from women, Indigenous peoples, visible minorities, persons with disabilities, and members of the 2SLGBTQI+ community.

We thank all applicants' interest in a career at FinDev Canada; however, only those selected for an interview will be contacted. Please note that qualified candidates may be considered for similar roles at this same level within FinDev Canada.