Administrative Coordinator, Document Conversion

Alberta Energy Regulator; Edmonton; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A government agency in Edmonton is seeking an Administrative Coordinator for Document Conversion to support geological data extraction. This role involves reviewing documents, using specialized software, and ensuring data accuracy. The ideal candidate has a high school diploma, relevant experience, and strong skills in Microsoft Excel. Flexible work and generous vacation entitlement are offered.

Benefits

Flexible Work Program

Generous vacation entitlement

Flex days

Qualifications

• 2 to 5 years of related experience.
• Interest in learning new software applications.
• Familiarity with geological terms and abbreviations preferred.

Responsibilities

• Use specialized software to identify and access various data.
• Review and document geological and hydrogeological information.
• Ensure electronic documents are legible, complete, and timely.

Skills

Microsoft Excel

Attention to detail

Problem solving

Collaboration

Basic knowledge of earth science

Education

High school diploma or relevant education

Upstream Petroleum Certificate

Microsoft Office Suite Certification

Tools

Esri ArcPro GIS

ArcGIS

Job description

Location: Edmonton

Employment Type: Full Time – Limited Term – Anticipated duration 6 months

Salary Range: S1, $22.22 - $27.78 per hour. The final compensation for this position will be determined based on individual factors, including education, qualifications, experience, and internal equity.

Administrative Coordinator, Document Conversion - Hybrid

The Opportunity

The Alberta Geological Survey (AGS) branch of the AER ensures that subsurface resources are identified, characterized, and quantified for all Albertans. The AGS is working on a project, in collaboration with Alberta Environment & Parks, to characterize regional groundwater conditions and indicators for oilsands monitoring of Cretaceous and Quaternary aquifers in the Athabasca Oil Sands Region. This project will utilize large groundwater data sets from various sources.

The Administrative Coordinator, Document Conversion, will support the Alberta Geological Survey (AGS) by extracting geological and hydrogeological data from Water Act documents that are not yet available in digital format. This role offers the opportunity to work within a collaborative, multidisciplinary team and gain exposure to a range of geoscience disciplines including geology, hydrogeology and modelling.

What your day-to-day will look like:

• Use specialized software (e.g., Esri ArcPro GIS) to identify and access various data.

• Review and document geological and hydrogeological information such as water levels, geological units, lithology, completion intervals, location information and supplemental data in an Excel spreadsheet.

• Assemble supplemental information such as geophysical interpretations, cross-sections and pump test data for future data conversion.

• Ensure electronic documents are legible, complete, accurate and available within a timely manner, and in accordance with AER guidelines and regulations.

What we’re looking for in you:

• High school diploma or relevant education. Upstream Petroleum Certificate and/or Microsoft Office Suite Certification are considered assets.

• 2 to 5 years of related experience, and basic knowledge of earth science or civil/environmental/geological engineering principles is preferred.

• Experience using Microsoft Excel is required along with interest to learn new software applications.

• Familiarity with ArcGIS and geological terms and abbreviations is preferred.

• Collaborative approach to trouble-shooting, problem solving, research, and the ability to focus on a repetitive task with attention to detail.

• Process improvement mindset and an interest in implementing technology to improve workflow.

Additional Information:

• All applicants must be legally entitled to work in Canada at the time of application.

• Should an individual with the required qualifications not be available, applicants with closely related qualifications may be considered. As a result, the position may be redesigned and/or reclassified.

• If you need accommodation during any stage of the recruitment process, please email [e-mail]. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.

What we offer you:

• Flexible Work Program - hybrid work and flexible hours

• Generous vacation entitlement and flex days

More information about working at the AER including our comprehensive Total Rewards package can be found in the careers section of our website https://www.aer.ca/providing-information/about-the-aer/careers/what-we-offer.

Our Commitment to Diversity:

At the AER, our values of Accountability, Collaboration, Transparency, and Trust & Respect are foundational to our culture – a culture where every individual, regardless of race, colour, religion, gender, national origin, age, disability, or any other legally protected factors, thrives and contributes their unique perspectives.

Our commitment to diversity, equity, and inclusion fuels innovation, creating a brighter, more sustainable Alberta for all. Join us in shaping this dynamic future.

Application closing date: August 14, 2025, at midnight

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