Administrative Coordinator (Capital Projects/Asset Management)

Haisla Nation; Kitamaat; On-site; Full time

Job summary

A leading organization is looking to hire an Administrative Coordinator focused on Capital Projects and Asset Management. This role involves providing comprehensive administrative support, ensuring document accuracy, and serving as a liaison between various stakeholders. Candidates should have strong organizational skills and a background in administrative roles, preferably within Indigenous organizations. This position is crucial for streamlining operations and supporting the Haisla Nation Council's objectives.

Qualifications

• 1 to 3 years of experience in an administrative role.
• Experience working for a band government or Indigenous organization is an asset.

Responsibilities

• Provide comprehensive administrative support to the Capital Projects/Asset Management program.
• Maintain up-to-date and accurate records.
• Act as a liaison between the program and other stakeholders.

Skills

Analytical abilities

Problem-solving

Organizational skills

Communication skills

Time management

Education

High school diploma

Business Administration Certificate

Tools

Microsoft Office (Excel, Word, PowerPoint)

Outlook

Job description

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Reports to: Manager, Capital Projects/Asset Management

Job Overview

Reporting to the Manager, Capital Projects/Asset Management, the Administrative Coordinator (Capital Projects/Asset Management) is responsible for providing administrative support to the Haisla Nation Council’s Capital Projects/Asset Management programs, ensuring the smooth and efficient operation. This includes providing comprehensive administrative support to the Capital Projects and Asset Management Manager; maintaining up to date and accurate records; assisting in the planning and coordination of contractors, programs and events; and assisting with scheduling, meeting logistics and preparing relevant materials. The Administrative Coordinator (Capital Projects and Asset Management) also acts as a liaison between the Capital Projects/Asset Management program and other stakeholders, including community members, other departmental managers, government agencies, and external partners.

Organizational Status

The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 2023+ people, with approximately 700 living in Kitamaat Village. We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.

Duties & Responsibilities

• Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files.
• Provide comprehensive administrative support to the Capital Projects/Asset Management program staff, including travel arrangements and managing calendars.
• Prepare, review, and distribute various documents, including reports, memos, and meeting minutes.
• Manage incoming and outgoing mail communications.
• Ensure confidentiality and security of sensitive information.
• Maintain up to date and accurate records, including filing systems, databases and archives.
• Assist with budget tracking, including processing invoices, expense claims, and purchase orders.
• Assist in the coordination of Capital Projects/Asset Mangement programs and events.
• Act as a liaison between the Capital Projects/Asset Management program unit and other stakeholders, including community members, government agencies, and external partners.
• Other related duties as required.

Skills & Qualifications

• High school diploma or equivalent.
• Business Administration Certificate or equivalent.
• 1 to 3 years of experience in an administrative role. Experience in a coordinator position preferred.
• Experience working for a band government or Indigenous organization an asset.
• Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email.
• Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping.
• Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to meet intensive and changing deadlines.
• Ability to work independently and as a team.
• Valid BC driver’s license and own vehicle is an asset.
• Satisfactory completion ofcriminalrecordscheck (with vulnerable sector screening if relevant).

Salary Range: $30.35/hr - $33.90/hr

Closing Date: Will remain open until all positions are fulfilled

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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