Administrative Coordinator

BaAM Productions; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

An innovative event production company in Toronto is seeking an Administrative Coordinator to ensure operational excellence. This role supports internal processes and communications across departments. Candidates should possess a post-secondary degree in Business Administration and have 3+ years of experience in office administration or event production. The position is hybrid, requiring in-office presence 4 days per week. Strong organizational and communication skills are essential.

Qualifications

• 3+ years of related experience in office administration or event production.
• Strong familiarity with video conferencing and collaboration tools.

Responsibilities

• Provide administrative support to departmental leaders.
• Organize and maintain accurate project records.
• Manage team calendars and meeting logistics.
• Coordinate and book travel for team members.
• Support financial and business affairs administration tasks.

Skills

Attention to detail

Organizational skills

Proactivity

Communication skills

Education

Post-secondary degree or diploma in Business Administration

Tools

Microsoft Office Suite

Video conferencing tools

Job description

Are you looking for an opportunity to apply your administrative spirit and knack for organization in support of some of the world’s most captivating sports and entertainment events?

BaAM is a team of event experts specializing in high-profile sports and entertainment experiences. We’re the production force behind world-class projects globally. Check out examples of our work on our website.

We’re currently in search of a passionate and innovative colleague to join our team.As Administrative Coordinator, you’ll play a key role in supporting BaAM’s high standards for operational excellence by ensuring our internal processes, communications, and documentation run smoothly across departments.

This is an opportunity to bring your attention to detail, efficiency, and positive energy to a dynamic and fast-paced environment. Success in your role will be reflected in your ability to manage competing priorities, to anticipate team needs, and to maintain seamless coordination across the business. Your strong sense of initiative and professionalism will help keep BaAM’s behind-the-scenes operations running smoothly so that our teams can focus on delivering WOW experiences.

A background in administration, business support, or event production is highly desirable. If you are a proactive problem-solver who thrives in a collaborative environment and takes pride in keeping things organized and on track, we’d love to hear from you.

This is a hybrid role, requiring in-office presence 4 days per week.

MAJOR DUTIES AND RESPONSIBILITIES

• Provide administrative support to departmental leaders and coordinate team-wide communications
• Organize and maintain accurate project records, and assist in their preparation
• Manage team calendars and meeting logistics to support cross-functional collaboration
• Coordinate and book travel for team members in alignment with company policies
• Support financial and business affairs administration tasks
• Other duties and responsibilities as assigned

YOUR QUALIFICATIONS

• Post-secondary degree or diploma in Business Administration, Communications, or related field
• 3+ years of related experience in office administration or event production
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and strong familiarity with video conferencing and collaboration tools
• Strong organizational and communication skills with the ability to manage competing priorities
• Proven ability to work both independently and collaboratively in a fast-paced environment
• Excellent attention to detail and commitment to accuracy
• Experience working in a confidential and professional manner
• Proactive and adaptable mindset, with a solutions-oriented approach
• A valid driver’s license is considered an asset

Diversity Commitment

At BaAM, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, provincial or local laws.

Application deadline: Friday, August 15

We thank everyone for their interest, but only those candidates selected for an interview will be contacted.