Administrative Coordinator

At CAAT, we’re passionate about what we do. And it shows!

Here, you’ll find a cultural spark in everything we do – from the way we partner with members and employers, to the way we work, collaborate, and grow. It doesn’t just feel different at CAAT. It is different. We’re one of the fastest-growing pensions in the country for a reason. We challenge the status quo, making a real impact on the hundreds of employers we serve – from education institutions to major corporations and household brands. And we’re just getting started. Driven by core values and a shared purpose, we’re fierce champions for better retirement security, known for our can-do culture where everyone plays a role in bringing our vision to life. If this sounds like a fit, we’d love you to be a part of it.

About the Role:

We are seeking an Administrative Coordinator to support the Vice President, Pension Solutions and the broader growth team.

The Administrative Coordinator will play a key role in ensuring the smooth operation of the Business Development function by providing administrative and coordination support to the Vice President and team. This position involves managing calendars, coordinating meetings, preparing reports, handling a variety of communications, and supporting team growth activities.

As the Newest Member of our Team, You’ll:

1. Manage the Vice President’s calendar, schedule meetings, and coordinate travel arrangements.
2. Prepare high-quality presentations, reports, and correspondence for internal and external stakeholders.
3. Handle information and correspondence which may be confidential and time-sensitive with professionalism and discretion.
4. Provide meeting support and participate in various department meetings and initiatives.
5. Act as a liaison between the Vice President and internal/external stakeholders, ensuring timely follow-ups.
6. Collaborate with the Executive Assistant of Pension Solutions and other administrative professionals in the organization as needed.
7. Process expense reports, invoices, and purchase orders in compliance with organizational policies.
8. Support the logging and ongoing tracking of Salesforce entries as needed and maintain departmental SharePoint site.
9. Assist as needed with industry and competitor research to support business development initiatives.
10. Track and maintain a client and prospect database, ensuring accurate and up-to-date records.
11. Collaborate with vendors, event staff, and venue coordinators to align logistics with event objectives.
12. Oversee all aspects of event logistics, from pre-event planning to post-event wrap-up.

To Succeed, You Bring:

1. Post-Secondary education, preferably in a Business Administration, Office Management, or related field.
2. 3+ years of experience in administrative or executive support, preferably in financial services, pensions, or a corporate setting.
3. Advanced computer literacy and MS Office Suite experience, and digital tools experience including MS Teams, and SharePoint.
4. Experience in writing and editing business documents, communications, and presentations.
5. Experience executing and assisting with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving, and adjusting plans.
6. Adaptability, resilience, and resourcefulness to handle changing priorities along with the ability to create contingency plans as needed.
7. Ability to collaborate effectively with team members.
8. Exceptional interpersonal, influential, verbal, and written communication skills.
9. Proficiency in automation and AI technologies would be an asset.

At CAAT, we believe innovation, passion, and purpose are ingredients for a great work environment. We’re incredibly proud of our people and the remarkable impact they have as catalysts for change. We’re committed to attracting and keeping great talent, which means competitive compensation, exceptional benefits, and an environment where people can grow and thrive. When you work with CAAT, you’ll enjoy:

1. Opportunities to Build a Better You: We never stand still. As we grow, so do you. Enjoy a place that provides endless opportunities to learn and master your skills while cultivating new ones.
2. Comprehensive & Holistic Care: Be at your best with a Total Rewards program that feeds and prioritizes your physical, mental, and financial wellness. From flexible work arrangements, comprehensive benefits to wellness incentives, and a defined benefit pension plan – we have you covered.
3. A Place to Collaborate and Win: We’ve built a lively environment where creativity and open communication thrive. It’s why we’re consistently recognized as one of ‘Canada’s Most Admired Corporate Cultures’, one of ‘Greater Toronto’s Top Employers’, and one of the ‘Best Places to Work’.
4. Work that Truly Matters: You’re giving Canadians the opportunity for better retirement security, and organizations the chance to do more.

If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well-being, then CAAT could be the right fit for you. Start your journey with us today. Apply now.

Learn more about us by visiting www.caatpension.ca/careers

Diversity, Equity, Inclusion, and Belonging (DEIB):

DEIB at CAAT means we respect and value the broadest range of experiences, geographies, gender, ethnicities, backgrounds, and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best, professional, authentic selves to work.

CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact us at hr@caatpension.ca or call Human Resources at 416-673-9000 for assistance.