Administrative Coordinator

SIRC; Toronto; On-site; CAD 45,000 - 53,000; Full time

Job summary

A national sport association is seeking an Administrative Coordinator in Toronto to ensure the smooth functioning of the office. Responsibilities include managing financial tasks, customer service, and supporting national teams. The ideal candidate has strong organizational skills and a relevant post-secondary background. Compensation ranges from $45,000 to $53,000 with potential benefits. Apply via email by August 10th.

Qualifications

• Background in sport management, business, communications, or related field.
• Willingness to learn and strong work ethic.
• Ability to work independently and in a team environment.

Responsibilities

• Oversee daily administrative operations, including scheduling and correspondence.
• Manage incoming and outgoing payments and financial tracking.
• Assist with logistics and administrative support for national team programs.

Skills

Excellent administrative skills

Organizational skills

Customer service

Communication skills

Education

Post-secondary program

Job description

Founded in 1915, Squash Canada is a non-profit, national sport association responsible for the development of athletes, coaches and officials and sets the standards for Canadian Squash. Squash Canada is a proud member of the Pan American and World Squash Federations and participates in the Pan Am Championships, Commonwealth Games, Pan Am Games and World Championships at the junior and senior level. Each year Squash Canada hosts nine national championships across the country and works with its Provincial/Territorial partners to promote the growth and development of squash across the country. With Squash’s inclusion into the LA 2028 Olympic program, Squash in Canada is entering a growth stage, including our important international and domestic event program. It is an exciting time for the sport and the successful Administration Coordinator will play a key role as Squash Canada enters its Olympic era.

Position Overview

The Administrative Coordinator will provide support to Squash Canada. This position plays a key role in ensuring the smooth day-to-day functioning of the office and supports a wide range of organizational activities, from financial processing and customer service to national team coordination and Safe Sport compliance

Responsibilities

• Office Administration: Oversee daily administrative operations, including scheduling, correspondence, file management, and general office upkeep.
• Receivables and Payables: Manage incoming and outgoing payments, including invoice processing, reconciliation, and financial tracking.
• Office and Merchandise Management: Maintain inventory and oversee ordering, tracking, and distribution of office supplies and merchandise.
• Meeting Support: Schedule meetings, prepare agendas, take accurate minutes, and distribute meeting notes and action items.
• Financial and Government Reporting: Prepare and submit regular financial reports, as well as required filings to government and funding agencies.
  IT Coordination: Provide basic IT support and coordinate with external providers to address technical issues or system updates.
• Customer Service: Respond to inquiries from stakeholders, members, and the public in a professional and timely manner.
• Safe Sport and Coaching Management: Support Safe Sport compliance, including coach registration, screening, and education tracking.
• National Team Coordination: Assist with logistics, travel planning, communication, and administrative support for national team programs and athletes.

Working Conditions

• Squash Canada Office (Proctor Field House, Glendon Campus, York University, 2275 Bayview Avenue, Suite 106B, Toronto, ON M4N 3M6).
• This position is a minimum 4 days in office or Squash Environment is required.
• Some domestic travel is required in this position.
• Occasional weekend and evening work will be required, largely around meetings and events.
• Full time (40 hours per week). As a professional position, overtime will not be paid. However, time off in lieu of hours worked will be available.
• Some lifting of boxes, shipments, displays of less than 50 pounds is required.

Desired Qualifications

• The ideal candidate will possess the following attributes:
• Excellent administrative and organizational skills.
• Completed a post-secondary program.
• Background in sport management, business, communications, or related field.
• Willingness to learn, demonstrated work ethic, ability to work independently and in a team environment, and adaptable to a remote work environment as required.

Compensation

A base salary range of $45,000 to $53,000 is being offered with potential for benefits and completion bonus.

If you are interested in applying, please email resume and cover letter to Gabby Amoroso, Sport Program Administration Coordinator at [e-mail] by August 10th at Noon ET.

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