Administrative Coordinator

Viterra; Regina; On-site; CAD 45,000 - 65,000; Full time

Job summary

Viterra, a leading agricultural network, seeks an Administrative Coordinator to support the Director of Country Regional Management. This 12-month temporary position involves managing meetings, travel plans, and financial reporting, offering a chance to contribute meaningfully to a vital sector. Ideal candidates possess strong organizational skills and relevant administrative experience.

Benefits

Learning through on-the-job training

Comprehensive benefits

Short-Term Incentive Plan for annual bonus

Retirement Savings Plan

Qualifications

• Minimum of four (4) years in an administrative support role.
• Grade 12 or equivalent education, along with a certificate in administration.

Responsibilities

• Coordinate appointment calendars and meeting logistics.
• Support financial processes by compiling budget data and generating reports.
• Prepare and format various documents, reports, spreadsheets, and presentations.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Proficiency in Spreadsheet Software

Attention to Detail

Education

Administrative/Business Office Certificate

Grade 12 or equivalent

Job description

At Viterra, we thrive on connection. As a global agricultural network, our team realizes the power in connecting local farmers to countries around the world. We’re committed to creating a workplace that provides our people with the support, guidance, and motivation needed to achieve more. Come see how we feed your drive with work you can take pride in, accessible leadership, and meaningful rewards.

Contribute to your community and beyond with local work that has global impact.

The successful candidate will support the Director, Country Regional Management. The successful candidate will be accountable for performing a variety of administrative and support services, as directed by senior management.

This is a temporary position for a period of twelve (12) months with the possibility of an extension based on business needs.

What you’ll do

• Coordinate appointment calendars, meeting logistics and assist in the preparation of meeting agendas and discussion documents.
• Coordinate travel and accommodations for various staff.
• Support financial processes by compiling budget data, generating reports, and analyzing variances, including EFT and P&L monitoring.
• Prepare, edit, and format various documents, reports, spreadsheets, and presentations.
• Maintain filing systems and ensure compliance with records retention policies.
• Assist with compiling budget data, running reports, identifying variances and determining variance explanations. May also monitor EFT and Profit & Loss reporting.
• Monitor and purchase office supplies as needed, sort and distribute incoming and outgoing mail, and maintain office equipment.
• Contribute to small departmental initiatives and help bring ideas to life.
  

What you bring to our team

• Computer proficient with demonstrated ability in the use of spreadsheet, databases, communication, and word processing software applications.
• Strong interpersonal and communication skills with the proven ability to work effectively within a team environment.
• Ability to organize and prioritize activities to meet deadlines.
• Minimum of four (4) years in an administrative support role.
• Grade 12 or equivalent education, as well as an administrative/business office certificate or Certificate of Administration
  

What we offer

• Learning through on-the-job training
• An opportunity to grow a career where you live
• A competitive salary and comprehensive benefits
• Short-Term Incentive Plan offering additional earning potential in the form of an annual bonus
• Future security through a Retirement Savings Plan

Diversity, Equity, and Inclusion

At Viterra, we strive to bring together many minds, various talents, and diverse perspectives, reflecting the communities in which we operate. We strongly believe that everyone should be able to bring their authentic selves to work, feeling secure that they will be welcomed, supported, and accepted as part of our team. We recognize the strength of a diversified workforce, and leverage everyone’s abilities, skills, experiences, and cultural backgrounds. We are committed to employment equity and providing a safe, inclusive, and respectful work environment free of discrimination and harassment. We are one team, connected.

We also strive to provide an inclusive and accessible recruitment and selection process. Please let us know if you need any accommodations during the hiring process by contacting us at [e-mail] or by phone at 1.866.569.4411.

Apply Today! Viterra.ca/en/careers

Join a team with a global reach and contribute to the future of the agriculture industry.

Employment Type:

Temporary

At Viterra, we thrive on connection. As a global agricultural network, our team realizes the power in connecting local farmers to countries around the world. We’re committed to creating a workplace that provides our people with the support, guidance, and motivation needed to achieve more. Come see how we feed your drive with work you can take pride in, accessible leadership, and meaningful rewards.

Contribute to your community and beyond with local work that has global impact.

Administrative Coordinator

The successful candidate will support the Director, Country Regional Management. The successful candidate will be accountable for performing a variety of administrative and support services, as directed by senior management.

This is a temporary position for a period of twelve (12) months with the possibility of an extension based on business needs.

What you’ll do

• Coordinate appointment calendars, meeting logistics and assist in the preparation of meeting agendas and discussion documents.
• Coordinate travel and accommodations for various staff.
• Support financial processes by compiling budget data, generating reports, and analyzing variances, including EFT and P&L monitoring.
• Prepare, edit, and format various documents, reports, spreadsheets, and presentations.
• Maintain filing systems and ensure compliance with records retention policies.
• Assist with compiling budget data, running reports, identifying variances and determining variance explanations. May also monitor EFT and Profit & Loss reporting.
• Monitor and purchase office supplies as needed, sort and distribute incoming and outgoing mail, and maintain office equipment.
• Contribute to small departmental initiatives and help bring ideas to life.
  

What you bring to our team

• Computer proficient with demonstrated ability in the use of spreadsheet, databases, communication, and word processing software applications.
• Strong interpersonal and communication skills with the proven ability to work effectively within a team environment.
• Ability to organize and prioritize activities to meet deadlines.
• Minimum of four (4) years in an administrative support role.
• Grade 12 or equivalent education, as well as an administrative/business office certificate or Certificate of Administration
  

What we offer

• Learning through on-the-job training
• An opportunity to grow a career where you live
• A competitive salary and comprehensive benefits
• Short-Term Incentive Plan offering additional earning potential in the form of an annual bonus
• Future security through a Retirement Savings Plan

Diversity, Equity, and Inclusion

At Viterra, we strive to bring together many minds, various talents, and diverse perspectives, reflecting the communities in which we operate. We strongly believe that everyone should be able to bring their authentic selves to work, feeling secure that they will be welcomed, supported, and accepted as part of our team. We recognize the strength of a diversified workforce, and leverage everyone’s abilities, skills, experiences, and cultural backgrounds. We are committed to employment equity and providing a safe, inclusive, and respectful work environment free of discrimination and harassment. We are one team, connected.

We also strive to provide an inclusive and accessible recruitment and selection process. Please let us know if you need any accommodations during the hiring process by contacting us at [e-mail] or by phone at 1.866.569.4411.

Apply Today! Viterra.ca/en/careers

Join a team with a global reach and contribute to the future of the agriculture industry.

Employment Type:

Temporary

Posting Close Date:

7/1/2025

About the company

Viterra Inc. is a Canadian grain handling business, the nation's largest grain handler, with its historic formative roots in prairie grain-handling cooperatives, among them the iconic Saskatchewan Wheat Pool.

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