Administrative Coordinator

Randstad Canada; Oakville; Hybrid; CAD 35,000 - 36,000; Full time

Job summary

A leading company in title and lending solutions is looking for an Administrative Coordinator to join their team in Oakville. This hybrid role involves processing discharge documents, managing administrative tasks, and ensuring compliance with policies. Experience in finance or administration is advantageous but not required as training is provided. The company offers a competitive salary and a supportive environment for career growth.

Benefits

Hybrid Work Model

Clear Career Progression

Supportive Team Environment

Comprehensive Compensation

Excellent Training Provided

Qualifications

• No specific degree required; training provided.
• Experience in financial sector or admin work is an asset.
• Approachable personality is preferred.

Responsibilities

• Prepare and register discharge documents for multiple provinces.
• Manage day-to-day administration of department programs.
• Respond to communications from internal and external stakeholders.
• Maintain knowledge of corporate and lender policies.
• Handle miscellaneous administrative office tasks.

Skills

Friendly demeanor

Professionalism

Go-getter attitude

Education

Background in business administration

Job description

Join a leading company in title and lending solutions, recognized across the country for its innovative services and outstanding workplace culture. Proudly certified as a Great Place to Work and consistently ranked among Canada’s Best Workplaces for several years, this is an excellent opportunity to grow your career in an environment that values collaboration, excellence, and professional development.

Title: Administrative Coordinator (Hybrid)
Company: FCT (First Canadian Title)
Location: Oakville, ON (Hybrid)
Employment Type: Full-Time, Permanent
Reporting to: Operations Manager & Discharge Team Lead
Salary: $35,000 to $36,000 annually, with a 5% Annual Incentive Plan (AIP)

You can apply through the post link or send your updated resume to [e-mail] with the subject line "Administrative Coordinator/ Oakville.

Advantages

• Hybrid Work Model: Enjoy the flexibility of balancing remote work with collaborative office time at FCT's modern Oakville campus.
• Clear Career Progression: This permanent role offers a strong career path within a stable company, with a potential trajectory toward a lead position.
• Supportive Team Environment: Join a dynamic and friendly team of 16, with mentorship from both an Operations Manager and a Team Lead.
• Comprehensive Compensation: Receive a competitive salary of $36,000, a 5% Annual Incentive Plan (AIP), plus 15 vacation and 10 personal days.
• Excellent Training Provided: Gain valuable skills in the financial and real estate sectors, as extensive training is provided—prior experience is an asset, not a requirement.

Responsibilities

• Document processing: Prepare, process, and register discharge documents for multiple provinces. This involves reviewing, interpreting, and ensuring that each discharge is completed correctly according to provincial requirements.
• Administrative tasks: Carry out the day-to-day administration of department programs and services, which includes document preparation, data entry, and file management.
• Communication and coordination: Respond to communications from various internal and external stakeholders, including lenders and other teams, through phone, email, and Microsoft Teams. This is done to follow up on documentation and resolve any file deficiencies or service issues.
• Compliance and policy adherence: Maintain current knowledge of and adhere to corporate and lender policies and procedures. In case of file deficiencies or customer service issues, you must work to resolve them while elevating issues to a manager or Underwriting when necessary.
• General office duties: Handle miscellaneous administrative tasks such as opening mail and processing documents that come into the office.

Qualifications

• A background in business administration is considered an asset, but not mandatory.
• Prior experience in the financial sector, mortgage industry, or admin work is also an asset, but not required, as training will be provided.
• A "one rounded go getter attitude".
• Professionalism, a friendly demeanor, and an approachable personality.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.