Administrative Coordinator

Pivotal Integrated HR Solutions provided pay range

This range is provided by Pivotal Integrated HR Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$24.00/hr - CA$27.00/hr

Location

Mississauga (4 days onsite, 1 day WFH)

This role will initially be on Pivotal’s payroll for the first 6 months, with a seamless transfer to the client's payroll thereafter.

Are you an experienced administrative professional with exceptional organizational skills? We are looking for an Office Manager / Administrative Assistant for one of our clients in Mississauga to oversee office operations and support business functions.

Key Responsibilities

Office Management & Administration:

• Oversee daily office operations, ensuring an organized and efficient workspace.
• Manage office supplies, monitor inventory levels, and coordinate orders as needed.
• Handle reception duties, including greeting visitors and managing correspondence.
• Organize and maintain office records, files, and confidential documents.
• Coordinate office maintenance, working with vendors and service providers for necessary repairs or upgrades.
• Assist in scheduling, meeting coordination, and travel arrangements.

Cell Phone & Communication Plan Management:

• Manage company cell phone plans, including setting up new lines and handling changes or upgrades.
• Maintain an updated record of all company-issued devices and ensure proper documentation.
• Liaise with service providers to negotiate contracts, resolve issues, and ensure cost-effective solutions.
• Serve as the primary point of contact for office vendors and service providers.
• Track office administration expenses and provide budget reports.
• Review and process invoices, ensuring timely payments and accurate records.
• Draft, edit, and format business letters, memos, and reports.
• Maintain accurate documentation and filing of important office records.
• Assist in preparing presentations, reports, and meeting minutes.

Qualifications

Experience: 3+ years in an administrative role (office management, executive support, or admin coordination).

Industry Background: Must have prior experience in administration-focused roles.