Administrative Coordinator

Western University; London; On-site; CAD 61,000 - 73,000; Full time

Job summary

Western University is seeking an Administrative Coordinator to provide executive support to the Vice-Provost of Student Experience. This temporary full-time position requires a commitment to enhancing student experiences through effective administrative and logistical support, ensuring strategic outcomes are met.

Qualifications

• 5 years’ experience supporting a senior leader.
• Experience in an academic institution preferred.
• Knowledge of general office procedures and best practices.

Responsibilities

• Provide administrative support to the Vice-Provost (Students).
• Manage relationships with internal and external stakeholders.
• Support working committees, projects, and programs.

Skills

Client service

Communication

Detail-oriented

Organizational

Problem solving

Education

Undergraduate Degree

Tools

Microsoft Office Suite

Visio

Job description

Classification & Regular Hours

Hours per Week: 35

Salary Grade 13: $61,250 - $72,020, commensurate with experience.

Please note, this is a temporary full time contract opportunity covering a leave of absence. The expected end date is December 31, 2026.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

Student Experience fosters equitable learning environments in which all students can thrive to their full potential. Through our commitment to integrating research, theory, and practice across all of the programs, resources, and supports we provide, Student Experience leads an ecosystem of people, places, and spaces that empower student thriving.

Responsibilities

The Administrative Coordinator provides professional administrative and logistical support primarily to the Vice-Provost (Students) (Student Experience), the office and portfolio. The Administrative Coordinator is responsible for the management of relationships with internal and external stakeholders who interact with the VP’s and President’s office as well as coordinating, facilitating and supporting working committees, projects and programs. The Administrative Coordinator will follow-through on a range of advanced executive support functions for the Office of the Vice Provost (Students) Leadership Team ensuring strategic outcomes are achieved with the priority of providing the best student experience at Western.

Qualifications

Education:

• Undergraduate Degree

Experience:

• 5 years’ experience supporting a senior leader in a complex and fast-paced environment
• Experience in an academic institution is preferred

Knowledge, Skills & Abilities:

• Knowledge of general office procedures and with best practices for assessing, developing and implementing new business processes and procedures
• In-depth knowledge of best practices for handling sensitive and confidential information and with best practices in records maintenance
• Familiarity with event management techniques and tools and with project management methodologies
• Superior communication skills, both written and verbal, with internal and external stakeholders at all levels
• Ability to work in a manner that models best practices in confidentiality standards
• Client service skills with an ability to apply tact and diplomacy when dealing with sensitive issues and a range of personalities, motives and interests
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Ability to model a compelling blend of accountability, discipline, detail-orientation, integrity, consistency and follow-through on a range of advanced executive support functions
• Excellent analytical skills, initiative, organizational & relationship skills, with attention to detail, and the ability to operate in a fast-paced environment
• Commitment to ongoing professional development with a desire to take on new challenges
• Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
• Computer skills with the ability to train others in system usage
• Advanced computer skills in Microsoft Office Suite and Visio
• Possess a reputation for resourcefulness with a strong sense of accountability and initiative
• Influential interpersonal skills that build positive and strong relationships at all levels of the organization
• Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
• Problem solving skills with a sense of urgency in resolving issues and getting tasks completed
• Ability to encourage cooperation and build rapport among fellow team members
• Ability to work independently and effectively as a member of the team to achieve department goals
• Familiarity with University policies and procedures preferred

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone [phone].

Please Note:

Interested applicants are asked to visit: https://recruit.uwo.ca for further information and to apply online referencing job #39734 by 11:59PM on July 10, 2025.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.