Administrative Coordinator

Halifax Tides FC; Dartmouth; On-site; CAD 40,000 - 60,000; Full time

Job summary

Halifax Tides FC seeks a Merchandise & Administrative Coordinator to support its operations and merchandise team. This role involves coordinating merchandise, supporting events, and managing communications effectively. Ideal candidates will possess strong organizational and communication skills, along with experience in administration, to thrive in a dynamic sports environment.

Benefits

Competitive salary and benefits package

Opportunities for personal and professional growth

Flexible schedule

On-site parking

Paid time off

Qualifications

• Proven experience as an assistant or administrator.
• Exceptional organizational skills with the ability to prioritize tasks.
• Strong interpersonal and communication skills.

Responsibilities

• Lead inventory management and product distribution.
• Assist in the planning and execution of events.
• Provide comprehensive administrative support to the team.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Education

Post Secondary School

Tools

Google Suite

Microsoft Office

Shopify

Job description

Position: Merchandise & Administrative Coordinator , The Halifax Tides FC

Location: 202 Brownlow Avenue, Dartmouth, NS

Benefits:

-Competitive salary and benefits package

-A unique opportunity to grow personally and professionally

-Opportunities for professional development and advancement within the

company.

-Casual dress

-Flexible schedule

-On-site parking

-Paid time off

Full Job Description:

About Us

Halifax Tides FC has officially kicked off its inaugural season as a founding member

of the Northern Super League (NSL), Canada’s first professional women’s soccer

league. With league play underway as of April 2025, the Tides are proud to

represent Halifax on the national stage.

Fueled by the passion of our East Coast community, Halifax Tides FC is committed

to empowering women in sport, creating opportunity, and delivering unforgettable

matchday experiences. Our mission goes beyond the pitch—we’re building a

culture of inclusion, leadership, and lasting impact.

This is more than soccer . It’s a movement rooted in unity, driven by purpose, and

ready to reshape the future of Canadian sport.

The tides have turned—and we’re

just getting started.

Job Description:

As the Merchandise & Administrative Coordinator , you will be the person

supporting the Halifax Tides merchandise and operations team. Your role will be

critical in ensuring smooth operations and efficient communication within and

outside the organization. The ideal candidate will possess exceptional

organizational skills, be capable of independent decision-making, and maintain the

utmost confidentiality in handling sensitive information.

Key Responsibilities:

-Merchandise Coordination: Lead inventory management, product

distribution, reporting, sales, and product planning of Club merchandise.

-Event Support: Assist in the planning and execution of events, including

logistics, guest coordination, match day and on-site support.

-Project Support: Assist in the planning, coordination, and execution of

various projects and initiatives.

-Executive Support: Provide comprehensive administrative support to the

team, including managing their calendar , scheduling appointments, and

coordinating meetings and travel arrangements.

-Confidentiality: Handle sensitive information with the highest level of

discretion and confidentiality, maintaining professionalism and integrity at

all times.

-Communication: Serve as a point of contact for internal and external

stakeholders, effectively managing communications on behalf of the team.

-Support customer service efforts by assisting with inquiries and providing

information. Handle email inquiries.

-Documentation and Record-Keeping: Maintain accurate records, files, and

documents, ensuring easy retrieval and accessibility as needed.

-Information Management: Manage and prioritize incoming

correspondence, emails, and phone calls, responding or redirecting as

appropriate.

-Meeting Support: Prepare agendas, take minutes, and follow up on action

items for meetings, ensuring efficient use of time and resources.

-Ad Hoc Tasks: Handle miscellaneous tasks and projects as assigned,

demonstrating flexibility and adaptability in a dynamic work environment.

Qualifications:

-Proven experience as an assistant or administrator .

-Exceptional organizational skills with the ability to prioritize tasks and

manage multiple projects simultaneously.

-Strong interpersonal and communication skills, with the ability to interact

effectively with individuals at all levels.

-High level of integrity and professionalism, with a commitment to

maintaining confidentiality and discretion.

-Proficiency in Google Suite, Microsoft Office and other relevant software

applications.

-Ability to multitask and prioritize tasks effectively.

-There will be a need for access to transportation as this role will require

working outside of the office on occasion.

-This is mainly a weekday schedule with occasionally outside hours needed,

especially around events.

-Shopify experience considered an asset

Application Process:

Please submit your resume and a cover letter outlining your relevant experience

and why you are the ideal candidate for this position to [e-mail]. We look forward to reviewing your application.

Job Type: Full Time

Education: Post Secondary School (preferred)