Administrative Coordinator

City of Winnipeg; Canada; On-site; CAD 78,000 - 106,000; Full time

Job summary

A large municipal employer is seeking an Administrative Coordinator for the Indigenous Relations Division to lead initiatives and develop partnerships. The ideal candidate will have a background in public administration and experience engaging with Indigenous communities. Compensation ranges from $78,340.67 to $105,227.49 annually. Applications are accepted online until August 11, 2025.

Benefits

Employer-paid benefits

Pension plans

Education and training opportunities

Qualifications

• Approximately 4-5 years of experience working directly with the Indigenous Community.
• Experience in program delivery and evaluation.
• Experience writing proposals and grant applications.

Responsibilities

• Develop and maintain Civic, Community and Intergovernmental partnerships.
• Research, collect information, analyze data, prepare reports.
• Supervise and provide guidance to other staff.

Skills

Knowledge of Indigenous culture

Effective verbal communication skills

Strong written communication skills

Organizational skills

Leadership abilities

Analytical skills

Education

University Degree in Public or Business Administration

Additional studies in Community Development or Project Management

Tools

Microsoft Office Suite

Job description

Recruitment Details

Job Title: Administrative Coordinator

Department: Office of the Chief Administrative Officer, Indigenous Relations Division

Designated Work Location: 510 Main Street

Position Type: Permanent, Full-time

Salary: $78,340.67 - $105,227.49 WAPSO 4

Posting No: 126013

Closing Date: August 11, 2025

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

EDI is a factor in selection for this competition. Indigenous Peoples (First Nations, Metis, Inuit) will receive first consideration.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the direction of the Manager, Indigenous Relations, the Administrative Coordinator is responsible to assist in developing the long term vision of community, interdepartmental and inter-governmental based programs and initiatives in support of the strategic planning process. This position will independently design, plan and oversee implementation of various initiatives related to the Indigenous Relations portfolios. The primary initiative that this position will lead is Welcoming Winnipeg to help ensure that the contributions, experiences, and perspectives of First Nations, Métis and Inuit are reflected truthfully in our stories, historical markers, and place names. Additionally, the Administrative Coordinator will develop and maintain networks and relationships, and represent the Division at meetings with the community, internally and at government levels.

As The Administrative Coordinator, Indigenous Relations You Will

• Identify short and long term initiatives/opportunities for the various Division portfolios (programs), prepare and implement work plans and project management principles to achieve Mayor and Council mandated objectives.
• Develop, implement and manage the grant funding process, which includes solicitation of funding sources and the administration of funding agreements.
• Develop and maintain Civic, Community and Intergovernmental partnerships and relationships.
• Research, collect information, analyze data, evaluate, and prepare reports, proposals and recommendations for community, departmental, inter-governmental and existing Indigenous Relations initiatives to align with the Journey of Reconciliation, Our Winnipeg, Intergovernmental Strategic Indigenous Alignment and the Indigenous Youth Strategy.
• Be responsible for the supervision, staff assignments, coaching and performance feedback.
  
  

Your Education And Qualifications Include

• University Degree in Public or Business Administration, Indigenous Studies or a related field.
• Additional studies in Community Development or Project Management would be preferred.
• Approximately 4-5 years of experience working directly with the Indigenous Community in a related role, such as project management or in a leadership capacity.
• Knowledge of Indigenous culture, history, priorities and matters.
• Experience working with a community development lens and approach.
• Experience in program delivery and evaluation.
• Experience writing proposals and grant applications.
• Experience leading and participating on internal and external working groups and committees.
• Experience writing reports and making presentations, presenting ideas and information clearly and concisely.
• Experience managing a budget.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) at an advanced level.
• Excellent organizational skills with the ability to manage a heavy workload and set priorities.
• Effective verbal communication skills.
• Strong written communication skills.
• Leadership, administrative, organizational, analytical and decision making abilities.
• Ability to supervise and provide guidance to others.
• Ability to work independently and pro-actively identify improvements or inefficiencies.
• Ability to establish and maintain effective respectful working relationships.
• Ability to develop, coordinate and/or facilitate the activities of an inter-disciplinary team.
• Political, business and community acumen and the ability to collaborate and build consensus.
• Ability to recognize opportunities that cross political boundaries and diverse organizational mandates and to form linkages to leverage these opportunities.
  
  

Conditions Of Employment

• This offer, and your continued employment, is subject to you maintaining legal eligibility to work in Canada. If you possess a work permit it is your responsibility to ensure the permit remains valid. Failure to maintain legal eligibility to work in Canada may result in the termination of your employment.
• A Police Information Check satisfactory to the employer will be required from the applicant or successful candidate at their expense. To Obtain a Police Information Check please visit www.winnipeg.ca/police
• A child abuse registry check satisfactory to the employer may be required from the applicant or successful candidate at their expense.
• Must possess and maintain a valid Manitoba Class 5 Driver’s License.
• The Employee is required to own a suitable automobile and have it available for use in the performance of their duties .
  
  

How To Apply

APPLY ONLINE, including all documentation listed below:

• Current resume (Required).
• Cover letter
• Applications submitted without REQUIRED documentation will not be considered.
• Your application documents must clearly indicate how you meet the qualifications of the position.*
  
  

Notes

Online applications can be submitted at http://www.winnipeg.ca/hr/ . For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311 .

Hours of Work: 8:30 a.m. - 4:30 p.m. Monday through Friday

Employee Group: WAPSO

Position Reports To: Manager, Indigenous Relations

Only candidates selected for interviews will be contacted.