Administrative Coordinator

WorkSafeBC; Canada; Hybrid; CAD 63,000 - 78,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to enhance operational support and team coordination. This exciting 18-month temporary position involves collaborating with leadership to foster a positive work environment while managing a variety of administrative tasks. You'll play a pivotal role in ensuring effective communication and organization within the team, all while maintaining confidentiality and professionalism. If you thrive in a dynamic, client-focused atmosphere and possess exceptional interpersonal skills, this opportunity could be your next career milestone!

Benefits

4 weeks of vacation

Extensive health care benefits

Dental benefits

Sick leave

Qualifications

• 3+ years of experience supporting senior management or director level operations.
• Proficiency in Microsoft Office applications and strong organizational skills.

Responsibilities

• Manage programs and initiatives in partnership with the Director.
• Organize complex reports and maintain calendars for the director.

Skills

Interpersonal Skills

Organizational Skills

Problem-Solving Skills

Customer Service Skills

Time Management Skills

Discretion

Education

Completion of Grade 12

Some Post-Secondary Education

Tools

Microsoft Office

SharePoint

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

Overview

We are looking for an Administrative Coordinator to provide pro-active strategic initiative and operational support and planning, team coordination, and assistance to the Director, People and Culture Divisional Planning and Enablement.

In this role, you'll partner with the Director to build a strong team, establish and maintain positive relationships with our team, our partners, our leaders, and key stakeholders from across the organization, delivering on a shared vision of delivering exceptional and aligned people services. If you have experience supporting Director level operations, the demonstrated ability to execute with a high level of professionalism and confidentiality, exceptional interpersonal skills, organizational and pro-active project coordination skills, customer service skills, problem-solving skills, a flexible and a can-do mindset, this role may be a great fit and experience for you and we invite you to consider applying for this exciting 18-month temporary opportunity.

How you'll make a difference: You'll build and empower teams that serve workers and employers across B.C.

Where you'll work

At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices based on the operational needs of the position.

In this role, you will primarily work from the WorkSafeBC Richmond office, with a minimum of three days per week on-site.

What you'll do

• Partner with the Director to pro-actively plan, prioritize, and manage programs and initiatives
• Pro-actively prioritize and organize tasks for the director by keeping track of deadlines and following-up on items with the management team, finding opportunities to delegate work to the management team as appropriate
• In partnership with the Director, keep a pulse on our team health and needs, work closely with the leadership team to make suggestions and plan effective meetings for the team
• Organize and prepare complex and confidential reports upon request
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
• Support the director and managers by performing administrative responsibilities including maintaining calendars, managing appointments, meetings, and team events
• Review, analyze, delegate, and respond to a variety of inquiries from internal and external sources by leveraging established networks and relationships across the organization
• Review and manage departmental budgets and invoices
• Initiate purchase requisitions and invoice payments

Is this a good fit for you?

We're looking for someone who can:

• Rotate through a variety of tasks and responsibilities
• Display a high degree of integrity and professionalism when handling confidential files and information
• Organize and prioritize with excellent time management skills
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the director
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Strong interpersonal skills
• Synthesize information to summarize main points
• Adapt, be flexible and learn quickly
• Proficiency with technology and in Microsoft applications

Your background and experience

• Completion of Grade 12 and some post-secondary education is an asset
• A minimum of 3 years of related experience supporting senior management and/or director level operations
• Strong working knowledge of Microsoft Office products including SharePoint, Word, Excel, and Teams

We'll consider an equivalent combination of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

• Consent to a criminal record check

• Confirm you're legally entitled to work in Canada

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?

It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are .

Salary $63,879 - $77,613/Annually

Our benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

• 4 weeks of vacation
• Extensive health care and dental benefits
• Sick leave

Learn more: Find out what we offer .

Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply . If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.