Administrative Coordinator

Ideal Siding; Burnaby; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading home renovation company in Metro Vancouver is seeking an experienced Administrative Coordinator to streamline office operations and support the team. The role requires 5+ years of administrative experience, strong organizational abilities, and proficiency in Google Workspace and MS Excel. This position offers a competitive salary, a collaborative work environment, and opportunities for professional growth. Flexible work-from-home options are available.

Benefits

Competitive salary

Extended health benefits

Paid holidays and sick days

Opportunities for growth

Collaborative work environment

Qualifications

• 5+ years of proven experience as an Administrative Coordinator, Administrative Assistant, or similar role.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Excellent communication, interpersonal, and relationship-building abilities.

Responsibilities

• Maintain, update, and optimize various spreadsheets and databases.
• Manage shared inboxes, standardize document templates, and streamline workflows.
• Plan and coordinate team events, training sessions, and business conferences.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proactivity

Tools

Google Workspace

MS Excel

Job description

Benefits:

• 36-hr work week for a healthier work/life balance
• Company parties
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

About Us

Ideal Siding is the fastest-growing home renovation company in North America, with over 80 locations and counting. We partner with top industry professionals to bring homeowners the highest quality workmanship and service. As our network expands, our head office plays a crucial role in supporting our franchisees across Canada and the U.S.

We are looking for a reliable Administrative Coordinator to be the central hub of our office operations. In this role, you’ll not only support our team but also take ownership of processes, coordinate cross-department activities, and help keep our projects and people moving forward. If you’re passionate about creating structure, solving problems, and making things happen behind the scenes, we’d love to hear from you!

Key Responsibilities

Operational & Administrative Coordination

• Maintain, update, and optimize various spreadsheets and databases to ensure accurate and timely information.
• Manage shared inboxes, standardize document templates, and streamline workflows.
• Coordinate account setup, permissions, and status management for partner programs,
• Track and send customer feedback requests and organize gift card incentives.

Office & Resource Management

• Order, track, and manage office supplies, equipment, and software subscriptions.
• Conduct regular inventory counts and ensure readiness of all materials and tools.
• Liaise with vendors, service providers, and contractors to maintain smooth operations.
  
  

Event & Team Engagement

• Plan and coordinate team events, training sessions, and business conferences.
• Prepare agendas, presentation materials, and follow-up documentation.
• Oversee employee recognition initiatives, including birthdays and milestones.
  
  

Qualifications

• 5+ years of proven experience as an Administrative Coordinator, Administrative Assistant, or similar role.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Excellent communication, interpersonal, and relationship-building abilities.
• Proficiency in Google Workspace, MS Excel, and related office tools.
• A proactive mindset with the ability to identify needs before they arise.

What We Offer

• Competitive salary
• Extended health benefits package
• Paid statutory holidays, vacation and sick days
• Opportunities for growth and professional development
• A collaborative, supportive, and fun work environment
  
  

If you’re ready to take ownership of your work, contribute to a growing company, and help our team operate at its best, apply today and become part of the Ideal Siding family!

Flexible work from home options available.