Administrative Coordinator

Ashcroft Terminal Ltd; Ashcroft; On-site; CAD 40,000 - 60,000; Full time

Job summary

Join a forward-thinking logistics terminal as an Administrative Coordinator, where you'll play a vital role in supporting day-to-day operations. This position offers a rewarding Monday-Friday schedule, competitive pay, and extended health benefits. You'll manage front-desk operations, maintain organized filing systems, and assist with health and safety programs. If you're detail-oriented and passionate about logistics, this is an exciting opportunity to contribute to a dynamic team in a growing industry.

Benefits

Extended health benefits

RRSP match plan

Paid vacation time

Qualifications

• 1+ years of office experience in a logistics or administrative role.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage front-desk operations and maintain filing systems.
• Support health and safety program and prepare safety reports.

Skills

Office Management

Communication Skills

Data Entry

Organizational Skills

Education

Grade 12 education or equivalent

Tools

Microsoft Office Suite

Job description

Ashcroft Terminal and the PSA Group are seeking an Administrative Coordinatorto join our growing team!

As the only private logistics terminal in Canada with CPKC & CN mainlines onsite, ATL is strategically located to help shippers, manufacturers, and producers prepare their commodities for export or import. As a member of PSA International, Ashcroft Terminal is part of a global network of supply chain professionals!

In the position of Administrative Coordinator,the successful candidate will support day-to-day administrative and accounting operations for the terminal.

In this position, you will be responsible for:

• Managing front-desk operations, including answering incoming calls, greeting visitors, and handling incoming/outgoing mail and courier deliveries.
• Maintaining organized and up-to-date filing systems, both digital and physical, to support operational efficiency.
• Supporting the day-to-day administrative needs of the office, including monitoring and ordering office supplies, and general upkeep.
• Preparing, updating, and maintaining internal tracking sheets, operational records, and administrative documentation.
• Assisting with health and safety program support, including tracking training records, inspection logs, and safety documentation.
• Preparing and distributing safety-related reports and coordinating follow-up on corrective actions.
• Coordinating interdepartmental safety communication and ensuring document control and compliance readiness.
• Supporting rail and scale documentation, including accurate data entry, reconciliation, and coordination with logistics staff.
• Collaborating with internal stakeholders to ensure consistent, timely communication and support for operational needs.
• Providing coverage and continuity across multiple administrative functions as required.

For success in this role, you must have:

• Grade 12 education or equivalent.
• A minimum of one year of office experience.
• Experience in logistics, transportation or dispatching is considered an asset.

In this position, you can look forward to a Monday-Fridayschedule,a rewarding pay structure, extended health benefits, RRSP match plan, and paid vacation time!

We thank all applicants for their interest in the position, however, only those candidates selected for an interview will be contacted.