Administrative Clerk - Summer Student CSJ - 4909422

YWCA Hamilton; Hamilton; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated individual to join their team and contribute to the empowerment of women and families. This role focuses on providing essential administrative support while fostering a positive workplace culture rooted in inclusion and equity. With opportunities for professional development and community engagement, you will play a vital role in ensuring the organization's mission is realized. If you are passionate about making a difference and possess strong organizational and communication skills, this position is perfect for you.

Benefits

On-the-job training

Childcare discounts

Community involvement opportunities

Competitive total rewards package

Qualifications

• Exceptional organizational skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative and logistical support to various departments.
• Engage volunteers and support community outreach efforts.

Skills

Organizational Skills

Problem Solving

Communication Skills

Bilingual (English/French)

Administrative Processes Understanding

Education

High School Diploma

Post-secondary Education

Tools

MS Office Applications

Job description

Who We Are

Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are dedicated to strengthening women’s and girl’s voices, broadening their choices, building dynamic leadership and providing essential services that promote safe, inclusive and equitable communities.

YWork for us?

At YWCA Hamilton , we are intentional about fostering a workplace culture that values positive physical and emotional well-being through our values of Intersectional Feminism, People Centred, Belonging, Responsibility, and Partnerships. We invest in our employees so that we can bring our values into the communities in which we live. We offer our employees:

• On-the-job training and professional development opportunities
• Childcare discounts
• Opportunities to get involved in our community
• A competitive total rewards package

If you’re passionate about making a positive impact in the lives of women, children, and families every day, we would love for you to join our team!

Position Description

Job Code: 3-HAD-2025

Department: Central Admin

Reports to: Senior Manager, Administration

Location: Hamilton, ON

Hours of Work: 35 hours/week

Contract Start Date: June 23, 2025

Contract End Date: August 15, 2025

Posting Date: May 1, 2025

Ensures a high functioning central administration and supports the work of the various YWCA Hamilton departments by providing administrative and logistical support. Demonstrates a high level of professionalism, confidentiality, composure and flexibility when faced with managing multiple conflicting priorities.

KEY RESPONSIBILITIES:

· Tracks walker registrations and keeps Manager updated on progress;

· Supports engaging volunteers in YWCA Hamilton's mission and activities;

· Supports community outreach by identifying and engaging new potential walkers and reengaging past event participants;

· Engages team captains and registered walkers by answering questions, encouraging fundraising, and celebrating milestones;

· Supports day-of event execution with assigned responsibilities and works collaboratively with members of the Philanthropy department;

· Support role out of new personal fundraising pages campaign and document key processes for implementation;

· Ensures compliance with policies and procedures;

· Maintain accurate files electronically and in hardcopy to ensure responsible administrative records and corporate memory;

· Maintains high level of confidentiality/privacy when working with client information;

· Works safely and reports all workplace hazards and follows all YWCA Hamilton Health and Safety policies and procedures;

· Supports YWCA Hamilton’s mission, vision and values;

· Perform other duties as required.

Qualifications

· Be between 15 and 30 years of age at the start of the employment;

· Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment;

· Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations;

· Previous experience working in an Administrative Assistant role an asset;

· Demonstrated understanding of administrative processes and procedures;

· Exceptional organizational skills with ability to prioritize tasks, work under pressure, meet deadlines, and quickly adapt to change;

· Provide a current Judicial Matters police check or willingness to obtain at own cost.

· Ability to maintain composure when faced with managing multiple conflicting priorities for multiple stakeholders;

· Excellent problem solving and analytical abilities; proactive in anticipating needs and potential problems;

· Ability to travel as required, valid Ontario Driver’s license and access to a vehicle is an asset;

· Ability to work various shifts days, afternoons and some evening (Monday to Friday) as required;

· Excellent verbal and written communication skills;

· Proficiency with MS Office Applications including but not limited to Word, Excel and Outlook;

· Ability to bring a feminist, anti-racist/anti-oppressive perspective to daily work;

· Bilingual English/French or other languages an asset.

As part of YWCA Hamilton’s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.

Please Note :Personal information collected during the recruitment process will only be used for employment opportunities only in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered.

Thank you for your interest in YWCA Hamilton. Only those selected for further consideration will be contacted.