Administrative Clerk

Smart & Biggar; Vancouver; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading IP law firm in Vancouver is seeking an Administrative Clerk to assist with day-to-day workflow. This role is perfect for recent graduates or individuals looking for a career in professional services. Responsibilities include reviewing correspondence, invoicing clients, and managing sensitive data. The position offers a salary between $40,000 - $55,000, along with a competitive benefits package.

Benefits

Competitive compensation structure

Flexible benefits program

Personal days

Employee referral program

Qualifications

• One year of administrative or office experience.
• Experience preparing client reporting letters.
• Ability to learn new software and technology quickly.

Responsibilities

• Review CIPO correspondence and prepare client reporting letters.
• Invoice clients and prepare payment submissions.
• Handle sensitive client information securely.

Skills

Attention to detail

Team player

Prioritization

Oral communication

Written communication

Organization

Proactive

MS Office proficiency

Education

Post-secondary education

Tools

MS Office

Job description

What We Do

Smart & Biggar has been at the forefront of IP and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity

We are currently looking for Administrative Clerks to join and support our various teams with day-to-day workflow.

This is a great entry-level opportunity for recent graduates or individuals interested in launching a career in professional services.

Responsibilities

• Review CIPO correspondence and prepare client reporting letters
• Invoice clients and prepare payment submissions
• Process incoming emails and physical mail
• Manage due dates and client data in our file system
• Communicate with lawyers, agents, and support staff
• Handle sensitive client information securely
• Other duties may be assigned or amended as required

Qualifications, Competencies, and Experience

• One year of administrative or office experience
• Post-secondary education
• A great team player with excellent attention to detail
• A strong ability to prioritize a large workload
• Strong oral and written communication skills
• Highly organized and proactive
• High proficiency in MS Office and ability to learn new software and technology quickly

The salary for this role will be positioned between $40,000 - $55,000, taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

Smart & Biggar offers a comprehensive total rewards package including:

• A competitive compensation structure based on transparency, clarity, and fairness;
• A flexible benefits program;
• Personal days to help balance personal and professional commitments;
• Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our firm and the broader legal profession.